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MLA ’20 vConference General Information

Updated to include information as of Friday, May 8

Working from home? Unable to travel? Join your colleagues, friends and vendors for the MLA ‘20 vConference, a full-featured experience of virtual learning and networking.

Announcing MLA ’20 Virtual Conference with interactive sessions, gatherings, and exhibits.

We won’t see you in Portland in 2020 (all large gatherings cancelled through September; see May 7 announcement), but we invite you to participate in a robust and exciting program that your 2020 National Program Committee and MLA team have been designing to plan for this scenario.

Here is an overview of your virtual experience (more to come in the next few weeks, with specifics on scheduling of interactive events and social gatherings):

Presentations: Exclusive to vConference Registration*

160+ Posters
  • View them online and listen to presenters, on your own schedule
  • Interact with attendees and presenters in virtual sessions and through chat
39 Lightning Talks
  • View a video of each presentation, on your own schedule
  • Interact with attendees and presenters in virtual sessions and through chat
100+ Papers
  • View a video of each presentation, on your own schedule
  • Interact with attendees and presenters in virtual sessions and through chat
20+ Immersion Sessions We are working with each Immersion Session group to craft the best way to maximize your experience in a virtual environment (stay tuned for details)
4 Keynotes
  • View the livecast or later on your own schedule
  • Interact with the presenter through Q&A via chat (Audience Response System)
  • Select keynote presentations will stream live without requiring a vConference Registration.
Open Science Sessions We are working with the Open Science program team and presenters to craft the best way to maximize your experience in a virtual environment (stay tuned)

* Session offerings subject to change based on presenter availability and technology solutions.

Vendor Exhibits and Presentations: Exclusive to vConference Registration*

65+ Exhibits

Haven’t met with your vendor representative recently? You can at MLA ’20!

  • View each vendor booth virtually, in their dedicated space
  • View vendor videos and download product and education materials on your own schedule
  • Join public video chat sessions (scheduled or open) to ask questions and talk about products and services
One-on-one connections
  • Hold a private virtual video conversation with a vendor representative during vConference exhibit hours (to be announced)
Symposia/Education Miss the Sunrise Seminars, Lunch and Learns, and Technology Showcase sessions? No problem!
  • Attend live or recorded virtual presentations and interact with the presenter through Q&A via chat (audience response system)

* Vendor offerings subject to change based on exhibitor availability, options, and technology solutions.

Vendors, we are creating a web space for you that will include detailed information on how you can reach out and interact with vConference attendees. Please contact Sabrina Sheth if you need immediate information.

MLA Gatherings: Open without vConference Registration

Stay connected. Join your MLA colleagues to learn about the exciting ways in which MLA is growing to serve you better. Each presentation introduces the MLA community to the most recent activities, tools, and accomplishments in the organization and allows participants to engage on important issues during this critical time.

Type When (central time) Gathering
Business and Council meetings Tue May 19, 1:00–2:30 p.m.

Join us for MLA vConnections: Association Member Series:

MLA Business Meeting: The meeting will include reports from MLA’s treasurer and executive director, announcement of election results, approval of community annual reports, and information about the state of the association and future initiatives.

Wed May 20, 2:30–3:30 p.m.

Community Council Meeting: Annual business meeting that will include a short meet and greet with MLA leaders, a communities’ policies discussion, and a presentation by incoming Chair Adela V. Justice, AHIP.

Thu May 21, 1:00–2:00 p.m.

Chapter Council Meeting: Annual business meeting will feature reports from Chair Donna R. Berryman, AHIP, and from various chapter council liaisons to MLA committees.

Open Forums

Tue May 26, 1:00–2:00 p.m.

Open Forum 1: Communities: This meeting will highlight the many accomplishments made by MLA members during this transitional year. Available resources and details on future plans will be shared with community leaders.

Tue June 2, 1:00–2:00 p.m.

Open Forum 2: Diversity Equity, Inclusion (DEI): A survey to ascertain the association’s demographic makeup and gather members’ perceptions about diversity, equity, and inclusion in MLA was sent last year. Join task force chair Sandra G. Franklin, AHIP, FMLA, and task force member JJ Pionke in a discussion about the DEI survey results.

Tue June 9, 1:00–2:00 p.m.

Open Forum 3: Annual Meeting Innovation: As the outreach and recommendations of the Annual Meeting Innovation Task Force comes to a close, COVID-19 disruptions have accelerated the changes to the MLA annual meeting.

Tue June 16, 1:00–2:00 p.m.

Open Forum 4: Education: A presentation on MLA education, including a demonstration of new self-paced online courses, and a Q&A.

Tue June 30, 1:00–2:00 p.m

Open Forum 5: Publications: An opportunity for structured discussion about MLA publications and exchange of ideas.

Awards and Recognitions

Have you been recognized for your outstanding achievement? Let’s celebrate and collectively applaud these outstanding achievements!

Stay tuned for information on scheduling of the award celebration.

Caucus Gatherings

You can still get together, though you will need to pour your own beverage.

MLA will schedule open forty-five-minute social gatherings for all caucuses. Join and mingle if you can.

Committee Meetings We have been meeting online already, so let’s keep doing that.

New CE Passport
Full access to MLA online courses through December 31, 2020

Extend your virtual learning experience by accessing all of MLA’s online curriculum through December 31, 2020, by subscribing to the new CE Passport. This includes:

  • 40+ live and prerecorded webinars, including all upcoming 2020 webinars
  • 4+ self-paced courses, including all new self-paced courses published in 2020 (estimate of 12 total)
  • 31 of the courses are approved for CNE credit

Please stay tuned for more information on the CE Passport.

Registration Rates for the vConference and CE Passport

MLA is retooling its registration systems to allow the conversion of existing registrations to alternate packages and to accept new registrations. 

All new registrations and requests for modifications or refunds to existing registrations will be accepted after the retooling period (June 1, subject to change).

We appreciate your understanding. Please contact Kate Corcoran if you have an urgent request.

Rates for Individuals

Membership Type Onsite (for reference) vConference Only CE Passport vConference + CE Passport
Member: Standard $685 $350 $375 $685
Nonmember $959 $490 >$489 $959
Member: Emeritus, Retired, Lower-Dues $343 $175 $295 $450
Member: Student $274 $175 $295 $450
Member: Hardship* N/A $0 $0 $0


* No charge “hardship”

No charge “hardship” is reserved for MLA members who are unemployed, recently furloughed, or experiencing special circumstances, all subject to review and approval by MLA.

Specific “hardship” criteria and requirements will be announced by June 1.

Conversion of existing individual registrations

We want to make it as easy as possible for you to select the best option to convert your existing registration, with minimal administrative pain for you (and MLA).

I have a Member: Standard registration at $685
Two for One Convert my onsite registration to vConference, and provide me with one additional vConference registration for a colleague.
Full Virtual Convert my onsite registration to vConference + CE Passport for the same price.
Just Me Convert my onsite registration to vConference. Please issue me a refund for the $335 price difference.
See ya next year Convert my MLA ’20 onsite registration to an MLA ’21 onsite registration, for the same price.
I just can’t Unfortunately, I cannot convert my onsite registration to virtual offerings. Please issue me/my institution a $685 refund.


I have a Nonmember, Member Retired, Lower Dues, or Student Registration
TBA Please stay tuned (by June 1) for details on converting your existing registration.


Institutional Registrations (volume discount)

Take advantage of your hotel and travel savings to expand access to the vConference and the CE Passport to a greater number of colleagues.

For your full cost of sending 3 or 4 people to the vConference, you now have up to 20 individuals access content and interact with vendors.

vConference Only

CE Passport V-Conference + CE Passport
Member: up to 5 users $1,350 $1,425 $2,650
Member: up to 10 users $2,160 $2,280 $4,240
Member: up to 20 users $2,700 $2,850 $5,300
Nonmember: up to 5 users $1,750 $1,875 $3,450
Nonmember: up to 10 users $2,800 $3,000 $5,520
Nonmember: up to 20 users $3,500 $3,750 $6,900


You're Invited!


Introducing the MLA ’20 vConference

What’s Going on with MLA ’20?