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Communities

Leader Orientation and Reports

Incoming officers and leaders (allied representatives, appointed officials, chapter presidents, committee chairs, section chairs, and task force chairs) should familiarize themselves with MLA's structure, organization, and program areas.

Orientation Meeting

  • Virtual Orientation - April 2019
    • Hosted by President-Elect Julia Esparza and Executive Director Kevin Baliozian.
    • See file area for recorded presentation and slides.

General Information on MLA

File Libraries

Activity Reports

Reports are submitted twice a year by MLA leaders including: allied representatives, appointed officials, section chairs, chapter presidents, committee chairs, and task force chairs. Jury and SIG chairs are not required to submit activity reports to MLA Headquarters.

  • Midyear reports are due by October 15, 2019:
    • Executive summary only, with the option of providing a motion or additional report,
    • Submitted to the Board of Directors,
    • LINK to the submission form.
    • Transformation of MLA Communities - Midyear reporting will not change for 2019.
      • Sections submit a midyear report.
      • SIGs do not submit a midyear report.
    • Juries do not submit reports. Juries report to either the Awards Committee or the Grants and Scholarships Committee.
  • Annual reports are due by April 6, 2020:
    • Full report (see content below),
    • Submitted to the Board of Directors,
    • Posted on MLANET after the annual meeting,
    • Part of the association's permanent records archived at the National Library of Medicine.
    • Transformation of MLA Communities
      • All Caucuses (former Sections and SIGs) submit an annual report.
      • Domain Hubs submit an annual report.
    • Juries do not submit reports. Juries report to either the Awards Committee or the Grants and Scholarships Committee.

Activity reports must relate to areas of strategic importance to a MLA unit, or to the MLA Strategic Plan. Reports from 2018/2019 and previous years may be found on MLANET in the Organization file library under Annual Reports. 

Reporting Guidelines 

MIDYEAR REPORT CONTENT - Due October 15, 2019

In the spirit of reducing the administrative burden for MLA volunteers, midyear reports have been simplified to include only the executive summary, with the option of providing a motion or additional report, if warranted.

  • Executive Summary – In 100 words or less (up to 6 bullet points), summarize the top achievements, activities or actions since May. 
  • A motion may be attached.
  • For items which go beyond an executive summary, include rational to why it requires immediate Board attention and send to MLA Headquarters.
  • LINK to submission form.

ANNUAL REPORT CONTENT - Due April 6, 2020

  • Leadership Roster - Found in community home on MLANET.
  • Executive Summary – In 100 words or less (up to 6 bullet points), summarize the top achievements, activities or actions since Annual Meeting. 
  • Strategic Plan - List the latest goals, strategies, and status of specific objectives. If possible, include dates, metrics and schedule.
  • MLA Strategic Plan - List specific contribution to MLA strategic goals (if applicable).
  • Facts and Data - List key events held, items published, resources created, or other data.
  • People Update -
    • Chapters and Caucuses: list any election results, sub-committee appointments, recognition or other information related to individuals.
    • Committees and Task Forces: list all members from roster.
  • A motion may be attached.
  • SAMPLE REPORT - follow this report style.

How to Submit a Report - LINK to submission form

  • Report information should be clear and concise. (online reporting does not allow for complex formatting) 
  • Collect the above content information and paste information to the form on MLANET.
  • Reports are entered using a survey function and are not available for edits or viewing once submitted.

INCLUDE A MOTION

If a report needs to contains a motion, upload a completed MOTION FORM. Also send a copy of the motion to Board liaison and/or MLA staff liaison. Motions should include the following background information:

  • Name of MLA entity which is required to take action
  • Specific action to be taken
  • Costs, if any, which will be incurred and proposed sources of funding
  • Time frame for the action
  • Any documentation which will facilitate the Board's decision-making process (statement of circumstances prompting the motion and/or past MLA action on the issue)
  • SAMPLE MOTION

Contact Maria Lopez if you have any questions.

Archiving

Specific Information