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Communities

Leader Orientation and Activity Reports

Incoming officers and leaders should familiarize themselves with MLA's structure, organization, and program areas. This includes:

  • allied representatives
  • appointed officials
  • caucus chairs
  • chapter presidents
  • committee chairs
  • domain hub chairs
  • task force chairs

Note: Jury chairs report to either the Awards Committee or the Grants and Scholarship Committee.

2020 MLA Business Meeting

  • Tuesday, May 19, 2020, 1:00 pm – 2:30 pm (central)

All members are invited to the official association business meeting held online this year. Details and meeting link will be shared with the membership as the meeting approaches. See MLAConnect for weekly updates regarding this virtual meeting.

Orientation Meeting

Each year the MLA President-Elect hosts an online orientation session for all incoming leaders. Members may contact MLA staff anytime throughout the year with questions.

  • Virtual Orientation - April 2020
    • Hosted by President-Elect Lisa Traditi
    • See the file library for recorded presentation and slides.
  • Domain Hubs - Chair Onboarding
    • Monday, May 18, 2020, 2:00 pm-3:00 pm (central)
    • Contact Tomi Gunn for meeting details.

Tools for Successful Leaders

Self-Paced Online Courses

General MLA Information

File Libraries

Activity Reports

MLA leaders are required to submit reports twice a year. Jury chairs are not required to submit activity reports to MLA headquarters (see below).

  • Annual reports are due by April 27, 2020:
    • LINK to the 2019-2020 annual report submission form
    • Full report (see content below),
    • Submitted to the Board of Directors,
    • Posted on MLANET after the annual meeting,
    • Part of the association's permanent records archived at the National Library of Medicine.
    • Transformation of MLA Communities
      • All Caucuses (former Sections and SIGs) submit an annual report.
      • Domain Hubs submit an annual report.
    • Juries do not submit annual reports. Juries work with either the Awards Committee or the Grants and Scholarships Committee on any issues and the committee reports to the Board.
  • Midyear reports are due by October 15, 2020:
    • Executive summary only, with the option of providing a motion or additional report,
    • Submitted to the Board of Directors,
    • Juries do not submit midyear reports. Juries work with either the Awards Committee or the Grants and Scholarships Committee on any issues and the committee reports to the Board.

Activity reports must relate to areas of strategic importance to an MLA unit, or to the MLA Strategic Plan. Reports from 2018/2019 and previous years may be found on MLANET in the Organization file library under Annual Reports. 

Reporting Guidelines 

ANNUAL REPORT CONTENT: Due April 27, 2020

  • Leadership Roster - Found in community home on MLANET.
  • Executive Summary – In 100 words or less (up to 6 bullet points), summarize the top achievements, activities or actions since the 2019 Annual Meeting. 
  • Strategic Plan - List the latest goals, strategies, and status of specific objectives. If possible, include dates, metrics, and schedules.
  • MLA Strategic Plan - List specific contributions to MLA strategic goals (if applicable).
  • Facts and Data - List key events held, items published, resources created, or other data.
  • People Update -
    • Chapters: list election results, sub-committee appointments, recognition or other information related to individuals.
    • Caucuses: list election results, current leaders, sub-committee appointments, recognition or other information related to individuals.
    • Domain Hubs: list election results, current leaders, delegates and the caucuses they represent, liaisons.
    • Committees and Task Forces: list all members from the roster.
  • A motion may be attached.
  • SAMPLE REPORT - follow this report style.
  • LINK to the 2019-2020 annual report submission form

MIDYEAR REPORT CONTENT: Due October 15, 2020

In the spirit of reducing the administrative burden for MLA volunteers, midyear reports include a simple executive summary, with the option of providing a motion or additional report, if warranted.

  • Executive Summary – In 100 words or less (up to 6 bullet points), summarize the top achievements, activities or actions since May. 
  • A motion may be attached.
  • For items that go beyond an executive summary, include a rationale as to why it requires immediate Board attention and send it to MLA Headquarters.

How to Submit a Report

  • LINK to the 2019-2020 annual report submission form
  • Report information should be clear and concise. (online reporting does not allow for complex formatting) 
  • Collect the above content information and paste the information to the form on MLANET.
  • Reports are entered using a survey function and are not available for edits or viewing once submitted.

INCLUDE A MOTION

If a report needs to contain a motion, upload a completed MOTION FORM. Also, send a copy of the motion to the Board liaison and/or MLA staff liaison. Motions should include the following background information:

  • Name of MLA entity which is required to take action
  • Specific action to be taken
  • Costs, if any, which will be incurred and proposed sources of funding
  • Time frame for the action
  • Any documentation which will facilitate the Board's decision-making process (statement of circumstances prompting the motion and/or past MLA action on the issue)
  • SAMPLE MOTION

Contact Maria Lopez if you have any questions.

Archiving

Specific Information