Contact Us | Donate | Advertise Follow us on TwitterFollow us on facebookFollow us on LinkedIn

AHIP Credentialing

Professional Accomplishments Points Index:

How to Earn Academy Points

The Professional Accomplishment Points Index (AKA the Points Index) is your guide to documenting your professional accomplishments in order to meet requirements for Academy membership.

Guidelines and recommendations:

  1. All claimed activities for new applications must be supported by appropriate documentation. If you are renewing your existing AHIP membership at a higher level, you must also submit a new application along with all supporting documentation. If you are renewing your AHIP membership at the same level, only your tally sheet and IPR forms for non-MLA courses claimed on your tally sheet are required. 
  2. Appropriate documentation consists of only the documentation required as indicated for a category of accomplishment. Concise documentation speeds the review process. Reviewers will request additional information if necessary.
  3. All activities must be conducted as a health information professional.
  4. Activities that are part of your job or listed in your job description are not eligible for activity points.
  5. For Member, Senior and Distinguished applications or renewals, only professional accomplishments earned five years prior to application date are eligible for AHIP activity points. Activities older than five years will not be considered.
  6. You can claim points only for a role or broad category of activity and not for activities carried out as part of a role or broader activity. For example:
    • If you are the president of an organization and, as president, you published articles in the organization newsletter, you can claim points only for service as president.
    • If you are a journal editor, you can claim points only for being an editor and not for writing editor introductions to issues.
    • If you are a member of a committee and, as a member, you are an ex-officio member to a second committee (e.g., you are a liaison to the second committee), you cannot claim points as an ex-officio member of the second committee.
    • If you are a member of a committee and, as a member, you write newsletter articles, you cannot claim points for the newsletter articles.
  7. Activities marked with ♦ count toward the Distinguished Member requirement of 5 points of MLA activities.
  8. If you are not sure if an activity is eligible for points, please contact the AHIP Program Coordinator.
  9. To be sure you have enough points, include a few extra points in your application. Including an excessive number of extra points may delay your review. 
  10. Use the AHIP Points Tally Form to record your accomplishments.
  11. Please contact the AHIP Program Coordinator for help interpreting this index and documenting accomplishments.

Learn more about applying for Academy membership.



Professional Accomplishments

The academy recognizes professional accomplishments in the following areas:

Continuing Education 

Sponsored Learning

Sponsored learning encompasses all continuing education activities sponsored by an organization and not taken for academic credit. They include institutes, seminars, short courses, workshops, lecture series, year-long programs, and MOOCs. 

  • Only fifty (50) points can be claimed for continuing education for any level of membership. Remaining points must be from professional accomplishments in other areas.
  • Continuing education that is related to one's current job, such as teaching or learning to use the institution's new accounting system, will not be awarded points. If the knowledge and skills learned in a CE are applicable to another library position, points will be awarded.

Points awarded1 point per hour of attendance

Documentation required:

  • If the course is approved for MLA CE credit: Copy of MLA CE certificate.
  • If the course is approved for credit by NLM/CISTI or a provider accredited or approved by the Accreditation Council for Continuing Medical Education, American Nurses Credentialing Center, or the American Psychological Association: Copy of certificate showing number of CE credits earned. The IPR form is not required for these courses.
  • If the course is not approved for CE credit by MLA or an organization listed above: Completed Individual Participant Request (IPR) form.Your reviewer will determine the number of points you are able to claim. Be aware that activities such as MLA journal clubs require submission of a completed IPR form.

Clarification:

  • Up to 30 points will be granted for a single activity (e.g., a week-long course, extended seminar, year-long program, or other continuing education activity, such as the Woods Hole Informatics course, MLA Rising Star program, MLA Research Training Institute, or NLM/AAHSL Leadership Fellows program).
  •  Activities sponsored by the following groups are not automatically approved for Academy points, although the sponsoring organization may apply for MLA approval:
    • affiliated chapters and sections of MLA
    • international, national, regional, state, and local library groups
    • NN/LM members
    • vendors, commercial firms, governmental agencies

Even if these groups have not received MLA approval in advance, points can still be claimed. Submission of a completed Individual Participant Request (Form IPR) in addition to the certificate of completion is required in order for academy points to be granted. (See Form IPR Guidelines.)    

        Academic Learning

        Points for academic instruction are determined by number of credit hours awarded for the course and by whether the course was taken for credit or audited. This category includes all learning, including internships and fellowships, for which academic credit was granted.

        Academic Courses Taken for Credit

        Activity Points
        one semester hour 15 points per credit hour
        one trimester hour 14 points per credit hour
        one quarter hour 10 points per credit hour

        Documentation required: Copy of transcript.

        Clarification: Up to 30 points will be granted in a five-year period.

        Academic Courses Taken for Registered Audit

        Activity Points
        one semester hour 8 points per credit hour
        one trimester hour 7 points per credit hour
        one quarter hour 5 points per credit hour

        Documentation required: Copy of transcript.

        Clarification: A maximum of 30 points per five-year period.

         

        Discussion Group Program

        Participants: 8 points

        Convener (includes 8 points for participation): 13 points

        Documentation required: Copy of MLA CE Certificate.

        Clarification: Up to 26 points will be granted in a five-year period. 

        MLA Self-Directed Learning Program or Other Form of Self-Study

        Points Awarded:  1 point per 3 hours of work

        Documentation required:

        • Copy of MLA Self-Directed Learning contract and certificate of completion.
        • Non-MLA self-study programs require a completed IPR form.

        MLA Independent Reading Program

        Points awarded: 1 point per article and 5 points per book (to a maximum of 15 points per a five-year period)

        Documentation required: Copy of MLA CE certificate.

        Learn more about MLA's Independent Reading Program

        Teaching

        Activity Points per contact hour Documentation required
        MLA CE course developer/codeveloper 2 points Copy of contract or letter of agreement or copy of title page listing name(s) and date of publication.
        MLA CE course instructor/co-instructor 1 point Copy of contract or letter of agreement or copy of program or syllabus page listing name(s) and date course was taught.
        Non-MLA course developer/codeveloper 1 point Copy of contract or letter of agreement or copy of title page listing name(s) and date course was taught.
        Non-MLA CE course instructor/co-instructor 1 point Copy of contract or letter of agreement or copy of program or syllabus page listing name(s) and date course was taught.


        Academic Course Instructor/Co-instructor

        Activity
        Points
        semester course 15 points
        trimester course 14 points
        quarter course 10 points

        Documentation required: Copy of institutional verification or syllabus listing instructor name(s) or letter from institution.

        Clarification: Credit is awarded for credit courses in health information science. 

        Note: Please see below for guest lecturing.

        Teaching-Related Activities

        MLA Discussion Group Convener ♦

        Points Awarded:  5 points for convening a group +  1-8 points for participating in the group.

        Documentation required: Copy of MLA notification of Discussion Group approval form with applicant's name as convener.

        Clarification: Up to 26 points will be granted in a  five-year period.

        Internship/Practicum Supervisor

        Points Awarded: 4 points per person supervised.

        Documentation required: Copy of letter of confirmation, letter of appreciation, or other verification.


        Guest Lecturer

        Points Awarded: 2 points per class hour

        Documentation required: Copy of letter of confirmation, letter of appreciation, or other verification.



        MLA Webcast or Webinar Site Coordinator ♦

        Activity Points
        Coordinating Webcast/Webinar 1 point
        Leading a Webcast wrap-around session. 1 point

        Documentation required:

        • Site coordinator point: Copy of letter of confirmation as a site coordinator.
        • Wrap-around session leader point: attestation of leading session.

        Mentoring 


        MLA Self-Directed Learning Contract Program Mentor ♦

        Points Awarded: 1 point for every 3 points awarded to mentee.

        Documentation required: Copy of self-directed learning contract indicating the number of points the mentee earned.


        Academy Mentor ♦

        Points Awarded: 1 point per year, per mentee.

        Documentation required: Copy of letter of assignment.

        Clarification:  Mentors can only claim points after they have completed a year of mentoring.Points cannot be claimed for volunteering to be a mentor. See Mentoring a Provisional Member for more information.

        Mentor: Other ♦

        Points Awarded: 1 point per mentee.

        Documentation required: Copy of Mentor Agreement.

        Clarifications:

          • Examples: serving as a mentor to medical librarians, students, new MLA members, and career fair presentators.
          • Mentors can only claim points after they have completed a year of mentoring or satisfied the terms of their Mentor Agreement, whichever comes first.Points cannot be claimed for volunteering to be a mentor. 

        Publishing

        Clarification for all publications: A work must be published before points can be awarded; works in press or accepted for publication do not count.

        Authoring

        Clarification for all journal articles: Letters to the editor do not count as publications.

        Peer-Reviewed Journals

        Activity Points
        Original research (single author) 30 points
        Original research (2 or more authors) 20 points
        Review article (single author) 25 points
        Review article (2 or more authors) 15 points
        Brief article, column, review author(s) 10 points
        Book or media review author(s)   3 points
        Brief column; fewer than 1,000 words   3 points

         

        Documentation required:

        • Library science journal: Copy of title page of journal and title page of article with author’s name.
        • Non-library science journal: Copy of title page of journal and title page of article with author’s name and copy of pages indicating that journal is peer-reviewed.

        Clarifications:

        • Articles published in the research communications section of the JMLA and in similar sections of other peer-reviewed journals are brief articles.
        • You must include word count with the copy of the brief column.

        Non-Peer-Reviewed Journals

        Activity Points
        Original research (single author) 9 points
        Original research (2 or more authors) points
         Review article (single author) 7 points
         Review article (2 or more authors) 5 points
        Brief article, column, review author(s) 3 points
        Book or media review author(s) 2 points

        Documentation required: Copy of title page of journal and a copy of title page of article. 

        Bylined Contribution in Newsletter

        Points Awarded: 1 point

        Documentation required: Copy of title page of newsletter and a copy of page in which author's name appears.

        Clarifications: 

        • MLA News, for example, is a newsletter.
        • Newsletter articles written as part of committee responsibilities are not awarded points. Points can be claimed, however, for committee work.
        • Articles in publications of an employing institution are not awarded points.

        Commercially Published Books and Materials

        This category includes directories, indexes and bibliographies.

        Activity
        Points
        Single author/editor 50 points
        Author/editor (two or three) 25 points
        Author/editor (four or more) 20 points
        Author of chapter (three or fewer) 15 points
        Author of chapter (four or more)   8 points
        Librarian selector (e.g., Doody's)   3 points per year

        Documentation Required: Copy of letter of agreement or, for librarian selector, a letter of acknowledgment.

        Guest Lecturer, Non-commercially Published Materials

        This category includes union lists, directories, bibliographies, indexes, and DocKits.

        Activity
        Points
        Compiler (three or fewer) 15 points
        Compiler (four or more)   8 points
        Serials holdings coordinator   3 points

        Documentation required: Copy of title page, verso, and table of contents. 

        Clarifications:

        • Union lists compiled as part of committee responsibilities will not be awarded credit as a publication. Points can be claimed, however, for committee work. 
        • Coordination of serials holdings will not be awarded points if it is part of one's job responsibilities.

        Software Development and Media Preparation

        Points Awarded: 10 points 

        Documentation required: OCLC control number or copy of opening credits showing author's or developer's name. Do not send a copy of the program itself.


        Editing

        Journal

        Activity
        Points
        Editor/co-editor/associate editor 50 points per year
        Guest editor of one issue/editor of conference proceedings 25 points per issue/proceedings
        Guest co-editor of one issue/co-editor of conference proceedings 20 points per issue/proceedings
        Column editor/co-editor 15 points per year
        Referee/editorial board member 15 points per year
        Invited article reviewer   1 point per article



        Guest Contributor, National or International Newsletter

        Activity
        Points
        Editor/co-editor/associate editor 40 points per year
        Guest editor/co-editor of one issue 20 points per issue
        Column editor/co-editor 15 points per year



        Guest Contributor, Regional, State, Section or Chapter Newsletter

        Activity
        Points
        Editor/co-editor/associate editor 20 points per year
        Guest editor/co-editor of one issue 10 points per issue
        Column editor   8 points per year
        Referee/editorial board member   5 points per year

        Documentation required:

        • Journal/newsletter editing: Copy of first page and copy of page on which editor's name appears.
        • Invited article reviewer: Letter of request to serve as a reviewer.



        Guest Contributor, Websites, Mailing Lists, or Email Discussion Lists

        Activity
        Points
        Discussion group or email discussion list owner or Announcement list owner: Fewer than 500 subscribers 5 points per year
        Discussion group or email discussion list owner or Announcement list owner: 500 or more subscribers 10 points per year
        List moderator (read, approve, post): Fewer than 500 subscribers 10 points per year
        List moderator (read, approve, post): 500 or more subscribers 15 points per year
        MLANET area editor 15 points per year
        Website, blog, or wiki manager or administrator; developer responsible for management, administration, design, development, programming, and technical aspects of a website. 20 points per year
        Website, blog, or wiki content provider, creator, editor, reviewer, writer responsible for researching, evaluating, reviewing, writing, and editing Website content. 5 points per year

        Documentation required: Job and site descriptions and copy of letter or certificate of acknowledgment.

        Clarification: Applies to work on health information-related national, international, regional, state, section or chapter websites, mailing lists, listservs, blogs, and wikis. Purpose of the site should be relevant to the profession. Work done as part of an officer or committee assignment or done as a part of one's job is not awarded points. 


        External Book Reviewer

        Points Awarded
        1 point per chapter or article
        10 points per book

        Documentation required: Copy of letter of agreement or letter of acknowledgment.

        Meeting Participation

        Speaker/Poster Presenter

        Activity
        Points
        Invited or contributed at national or international meeting 5 points
        Invited or contributed at other meeting 3 points
        Facilitated or moderated a paper session or panel discussion at a professional meeting 1 point
        Roundtable facilitator or recorder at a professional meeting
        (maximum of 5 points per 5-year period)
        1 point

        Documentation required:

        • For all: Copy of program page on which contributor's name appears or other evidence that presentation occurred.
        • For facilitator or recorder: Letter of acknowledgment or official notice indicating that recorder submitted required notes or facilitated meeting.

        Clarification:

        • Author and co-author earn the same points.  
        • Meeting types include: national, international, regional, state, and local meetings.

        Exhibitor/Demonstrator

        Activity
        Points
        Exhibit organizer
        (maximum of 3 points/year and 15 points per 5-year period)
        3 points per meeting
        Exhibitor/demonstrator
        (maximum of 2 points/year and 10 points per 5-year period)
        2 points per meeting

        Documentation required: Copy of letter of confirmation or of program page on which exhibitor's name appears.

        Clarification:

        • This category includes exhibits at national, international, regional, state, local meetings, NN/LM exhibits, and NLM database demonstrations.
        • Organizing an exhibit includes applying for funding, organizing site activities, and exhibiting.
        • Points may be claimed as an organizer or exhibitor for a meeting, not for both.

        Attendee

        Activity
        Points
        Per meeting day  1 point awarded (maximum of 3 points per year)
        Per conference (e-conference virtual registrants) 1 point awarded

        Documentation required:

        • MLA annual meeting or MLA chapter meetings: none.
        • For others, including MLA e-conferences: a copy of registration.

        Clarification: Days spent in continuing education courses before or after a professional meeting do not count as meeting days.

        Professional Association Participation

        Professional associations include MLA, MLA chapters and sections, consortia, SLA, SLA chapters, ALA, ALA divisions, state library associations, regional medical libraries, ASIS, AALL, AAMC, AMIA, and AAHSLD.

        Points may not be claimed until the end of a year of service. In cases of multiple-year appointments, points may be claimed after each year of service. Please do not include a professional association activity on your Points Tally Form if you have less than a year of service.

        MLA National

        Activity
        Points
        Officer/director/board/executive committee member ♦ 25 points
        Committee chair/co-chair ♦ 15 points
        Special interest group coordinator ♦ 15 points
        National local arrangements committee chair ♦ 15 points
        Committee or sub-committee member (includes representatives to regional/state organizations) ♦ 10 points
        Official annual meeting reporter or official e-conference (virtual) reporter ♦ 3 points
        Official annual meeting videographer ♦ 3 points
        Official annual meeting tweeter 1 point per year
        Judge for research papers/posters at MLA annual meeting ♦ 1 point per year

        Documentation required: Copy of letter of appointment, directory listing, committee roster, or letter or certificate acknowledging past service.

        Clarifications:

        • SIG coordinators must demonstrate that their SIG was active at the MLA annual meeting. A copy of the page listing the SIG's programming/activities from the annual meeting program is sufficient documentation.
        • Official MLA annual meeting reporters include MLA annual meeting newsletter contributors, MLA annual meeting bloggers, MLA e-conference virtual bloggers, and MLA annual meeting videographers.
        • MLA Annual Meeting activities will not be awarded points if they are part of a committee assignment.

        MLA Chapters and Sections

        Activity
        Points
        Officer/council representative or alternate ♦ 20 points
        Chair of section of a chapter (e.g., hospital library section of chapter) ♦ 12 points
        Committee chair/co-chair ♦ 10 points
        Chapter credentialing liaison ♦ 10 points
        Committee member (includes representatives to regional/state organization) ♦

        5 points

        Official chapter annual meeting reporter or official e-conference (virtual) reporter ♦ 3 points per annual chapter meeting
        Judge of research papers/posters at chapter annual meeting ♦ 1 point per year

        Documentation required: Copy of letter of appointment, directory listing, committee roster, or letter or certificate acknowledging past service.

        Clarification

        • Official MLA chapter annual meeting reporters include MLA chapter annual meeting newsletter contributors, MLA chapter annual meeting bloggers, MLA chapter e-conference virtual bloggers, and MLA chapter annual meeting videographers.
        • MLA Chapter annual meeting activities will not be awarded points if they are part of a committee assignment.

        National/International Associations Other than MLA

        Activity
        Points
        Officer/director/board/executive committee member 25 points
        Committee chair/co-chair 15 points
        Special interest group coordinator 15 points
        National local arrangements committee chair 15 points
        Committee member (includes representatives to regional/state organization) 10 points

        Documentation required: Copy of letter of appointment, directory listing, committee roster, or letter or certificate acknowledging past service.

        Chapters/Sections in Professional Organizations Other than MLA

        Activity
        Points
        Officer/council representative or alternate 20 points
        Chair of section of a chapter 12 points
        Committee chair/co-chair 10 points
        Committee member (includes representatives to regional/state organization) 5 points

        Documentation required: Copy of letter of appointment, directory listing, committee roster, or letter or certificate acknowledging past service.

        Regional, State, and Local Associations

        Activity
        Points
        Officer/director/coordinator/executive committee/board member 20 points
        Chair of regional/state section (e.g., hospital library section of state library association) 12 points
        Committee chair/co-chair 10 points
        Committee member (includes representative to regional/state groups and RAC member) 5 points
        Consortium coordinator 12 points

        Documentation required: Copy of letter of appointment, directory listing, committee roster, or letter or certificate acknowledging past service.


        Other Activities

        Formal Consultations

        Points awarded: 1 point per day for each consultation.

        Documentation required: Copy of contract or letter of agreement or report submitted.

        Clarification: Maximum three points per client during a five-year period. No limit to number of clients per five-year period.

        Funded Grants

        Activity
        Points
        Principal investigator/co-investigator 10 points only in the first year funded
        Key personnel 5 points only in the first year funded
        Proposal reviewer for granting agency/organization 5 points for each year of service

        Documentation required: Copy of letter from granting agency or letter of appointment.

        Clarification: Points are only awarded for work on grants done outside of normal job duties

        Institutional Review Board

        Activity
        Points
        Voting member 3 points per year of service
        Non-voting member 1 points per year of service

        Documentation required: Copy of letter from the IRB chair or equivalent.

        Clarification: Points are awarded for people who are institutionally-appointed voting members of their IRB or non-voting contributing members who participate on an IRB outside of their normal job duties.

        Competencies Self-Assessment

        Activity
        Points
        Provisional Members 1 point when joining AHIP; 1 point at end of provisional period
        New and renewal members other than Provisional 1 point per five year period.

        Documentation required: Copy of Self-Assessment report.

        Clarification: Members may earn a maximum of 2 points. 

        MLA Oral History Program ♦

        Activity
        Points
        Background research and interview 3 points
        Editing of interview 2 points
        Indexing of interview 1 point

        Documentation required: Copy of letter of acknowledgment.

        Clarification: These points are only awarded for work conducted for MLA archival purposes outside of the work of the MLA Oral History Committee.