Eliminate Distractions: Homes and offices often abound with distractions fighting for your attention, so you need to prioritize the time you have set aside for a virtual conference.
The following tips should help:
- Grab some coffee, water, and a snack.
- Set any important tools you may need nearby (laptop charger, earbuds, phone, notepad, pen, etc.).
- Tell anyone who might be tempted to call, text, or drop by that you are busy with a commitment that requires your full attention.
- Shut the door (depending on who is around, you may need to add a “Do Not Disturb” sign).
- Close unrelated tabs and windows on your computer.
- Turn off notifications on your phone and computer.
- Silence your cell phone.
- If needed, create alerts to remind yourself of important sessions.
- Take advantage of scheduled breaks during the conference to use the bathroom, have lunch, and so on.
Please join five to ten minutes before the start time so that you do not miss any important information.
- Internet: Use a high-speed, grounded Internet connection instead of WiFi, if possible.
- Use Google Chrome or Microsoft Edge (there have been compatibility issues with the Zoom platform with other browsers).
- Computer: Make sure your computer is compatible with your virtual event platform. If possible, have a backup computer (e.g. a teammate nearby who will attend the event with you.
- Phone: Use a landline phone instead of a cell phone, if Avoid using a speakerphone unless you have tested it thoroughly, and the sound is loud and clear.
- Headset: If you are using a headset, test the sound quality prior to the event and adjust settings as needed.
- Video Camera: The use of cameras can add a personal touch during this era of social distancing.
- Testing: Test all your technology, including your video camera, well in advance of your first event and prior to each