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Sample Continuing Education Symposium Proposal

Dragon By the Tail: The Myth and Reality of Electronic Journals

MLA 2000 Symposium
Vancouver

Sponsored by the Medical School Libraries Section, Collection Development Section, and Technical Services Section

Topic:

Explore the practical issues surrounding electronic publishing from the point of view of creators and users (clinicians and researchers), librarians, publishers, and intermediaries. Discuss and debate the evolutionary and revolutionary changes we are experiencing, as well as those on the horizon, running the gamut from "value-added" print formats to the E-Biomed proposal from NIH.

Statement of Need:

Each group of participants--clinicians and researchers, librarians, publishers, and intermediaries--has its own perspective and local concerns in the world of digital publishing, and there is little forum for discussion with one another. Sharing perceptions and experiences on utilization, cost models, technical standards and challenges, management and decision making, and "ideal scenarios" from such divergent points of view will, potentially, establish communication channels and develop an agenda for future collaborations and joint research.

Target Audience and Participants:

Librarians and other library staff: library directors and budget managers, collection developers, public service librarians who evaluate and train end users, technical support staff, and web developers

Publishers: editors, business managers, and scientific editors

Intermediary/vendor personnel: Ovid, EBSCO, ISI, NLM, and others

Government organizations: NLM, NIH, and others

Intended Benefits for Participants:

All intended participant groups are "caught" in a transition from print to electronic, struggling to move ahead for cost and access reasons, but still wanting to preserve the benefits of the current system of scholarly publishing. This interchange would produce useful dialogue leading to (1) more informed decision making and (2) development of relationships and joint research collaborations, as well as a research agenda.

General Content and Format:

Topics:

How is electronic information actually used? Is it different from the use of print?

How are publishers and librarians making decisions about their publishing and purchasing?

What are the cost models, and does anyone know if they work? What happens to advertising?

What value does an aggregator add to electronic formats?

What are the options for archiving digital information?

What impact will national or global initiatives (e.g., E-Biomed, SPARC) have? What about standards and intellectual property?

What is the "ideal" situation and how will we get there?

Agenda:
Wednesday, May 10, 2000, 12:15p.m. - 9:00p.m.
12:15 - 1:00
Registration

Box lunches for participants will be distributed at registration area.

1:00 - 2:00
The Big Picture: Intellectual Property and Peer Review in New Models of Scholarly Communication

David Shulenburger, Ph.D., Provost, University of Kansas

2:10 - 3:30
Panel

Moderator: Anne Prussing
Ken Fulton, executive director, National Academy of Sciences;
Joe Elia, director, New Products Development, Publishing Division, Massachusetts Medical Society (New England Journal of Medicine);
Andrew Penn, M.D., head, Medical Informatics, and associate professor, Neurology, University of Alberta;
Susan Starr, Ph.D., associate university librarian, Sciences, and director, Biomedical Library, University of California - San Diego

3:30 - 4:00 Break
4:00 - 5:00
Getting From Here to There

Anne Okerson, associate university librarian, Yale University;
Emily Hull, network information librarian, Health Sciences Library, University of Washington

5:00 - 6:00
Practical Challenges: Technical Issues

Cheryl Chisnell, vice president, Medical and Academic, Ovid Technologies, "Technical Challeges in Full Text Production";
Liz Pope, staff scientist, National Center for Biotechnology Information, National Library of Medicine, "PubMed Central: The Barrier-free NIH Repository"

6:00 - 6:30 Break
6:30 - 9:00
Dinner, with Speaker and Facilitated Roundtable Discussions
Options for Electronic Serials - What's Possible and What's Not

Lynn M. Fortney, vice president and director, Biomedical Division, EBSCO Information Services

Wrap-Up Conversation (with Dessert)
What does it all mean to us?

Jacqueline Donaldson Doyle, director, Learning Resources, Samaritan Health Systems, Phoenix, AZ;
Wayne Peay, director, Eccles Health Sciences Library, University of Utah

Personnel and Other Requirements:

The core group of program planners is, at this time: Julie Sollenberger, Anne Prussing, Paul Wrynn, and Karen Brewer. Others from the MSLS and Collection Development Section will be recruited to work on program development, speaker selection and recruitment, moderating sessions, and other aspects of program planning.

Logistical arrangements (registration, publicity, coffee breaks, room arrangements, AV requirements, speaker travel, etc.) will be handled by MLA staff, with the assistance, as appropriate, of the program planning group described above.

Estimated Budget

(with notes from HQ staff to those planning future symposiums)

Expenses:
Travel/hotel at $1000.00 each for 6 speakers $6,000.00
Honoraria at $1000.00 each for 6 speakers $6,000.00
Hardware rental $4,000.00
Box lunch (count includes registrants, speakers, and symposium planning committee, $30.00 each for 160 individuals) $4,800.00
Coffee Breaks ($15 each for 160 individuals) $2,400.00
Dinner ($50 each for 160 individuals) $8,000.00
Registration materials $1,000.00
Conference calls $300.00
Headquarters staff (varies depending on size of workload for particular symposium) $2,500.00
**Total Expenses
$35,000.00
 
Revenues:
Registration fees ($275.00 each for 150 registrants) $41,250.00
Vendor sponsor donations (4 @ $4,000.00 each) $16,000.00
Section sponsor donations:
Medical School Libraries Section
Collection Development Section
$2,000.00
$1,000.00
**Total Revenues
$60,250.00
 
Total Revenues
Total Expenses
Net Profit

to be divided by MLA and sponsors below (see financial considerations in Symposia Guidelines)

$60,250.00
$35,000.00
$25,250.00
MLA
$12,625.00
Medical School Libraries Section
$8,416.66
Collection Development Section
$4,208.33
 
 
**(Totals based on these numbers and using sample from final budget)

Evaluation:

MLA standard CE evaluation will be revised and augmented with questions related to organization of the symposium, etc. Evaluation forms will be in registration packet.

Return to MLA's Symposia Guidelines