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Communities

Leader Orientation

Incoming officers and leaders (allied representatives, appointed officials, chapter presidents, committee chairs, section chairs, and task force chairs) should familiarize themselves with MLA's structure, organization, and program areas.

Orientation Meeting

  • 2017 Virtual Orientation - April 2017 - See file area for meeting presentation and link to meeting recording
    • Hosted by Barbara A. Epstein, AHIP, FMLA, President-Elect and Kevin Baliozian, Executive Director
  • 2018 Virtual Orientation - Watch here for meeting date and time.

General Information on MLA

File Libraries

Activity Reports

  • Reports are submitted twice a year by MLA leaders including: allied representatives, appointed officials, chapter presidents, committee chairs, section chairs, and task force chairs.  SIG conveners and jury chairs are not required to submit activity reports. 
  • Annual reports are due by April 15 each year:
    • Full report (see content below),
    • Submitted to the Board of Directors,
    • Posted on MLANET,
    • Part of the association's permanent records archived at the National Library of Medicine.
  • Midyear reports are due by October 15:
    • Executive summary only, with the option of providing a motion or additional report,
    • Submitted to the Board of Directors. 
  • Activity reports must relate to areas of strategic importance to a MLA unit, or to the MLA Strategic Plan.
  • Previous annual reports can be found on MLANET in the Organization file library under Annual Reports. 

Reporting Guidelines 

ANNUAL REPORT CONTENT - Due April 15

  • Leadership Roster - Found in community home on MLANET.
  • Executive Summary – In 100 words or less (up to 6 bullet points), summarize the top achievements, activities or actions since Annual Meeting. 
  • Strategic Plan - List the latest goals, strategies, and status of specific objectives. If possible, include dates, metrics and schedule.
  • MLA Strategic Plan - List specific contribution to MLA strategic goals (if applicable).
  • Facts and Data - List key events held, items published, resources created, or other data.
  • People Update - Chapters and Sections: list election results, sub-committee appointments, recognition or other information related to individuals. Committees and Task Forces: include new members.
  • A motion may be attached.
  • SAMPLE REPORT - follow this report style.

MIDYEAR REPORT CONTENT - Due October 15 

MIDYEAR ONLINE SUBMISSION FORM

Fall 2017 - In the spirit of reducing the administrative burden for MLA volunteers, midyear reports have been simplified to include only the executive summary, with the option of providing a motion or additional report, if warranted.

  • Executive Summary – In 100 words or less (up to 6 bullet points), summarize the top achievements, activities or actions since May. 
  • A motion may be attached.
  • For items which go beyond an executive summary, include rational to why it requires immediate Board attention and send to MLA Headquarters.

HOW TO SUBMIT A REPORT

  • Report information should be clear and concise. (online reporting does not allow for complex formatting) 
  • Collect the above content information and paste to the ONLINE FORM on MLANET for the official report.
  • Chapter and Section leaders should send a copy of the report information to the Council Chairs.  Council Chairs report activities to the Board of Directors and present background on major issues, including motions presented to the Board.
  • If a report contains a motion, upload a completed MOTION FORM.  Also send a copy of the motion to Board liaison and/or MLA staff liaison.  The motion should include the following background information:
    • Name of MLA entity which is required to take action
    • Specific action to be taken
    • Costs, if any, which will be incurred and proposed sources of funding
    • Time frame for the action
    • Any documentation which will facilitate the Board's decision-making process (statement of circumstances prompting the motion and/or past MLA action on the issue)

Archiving

Specific Information