MLA Finance Manual (Excerpt)
Fund Raising by Association Committees or Sections
The MLA Board of Directors oversees all fund raising
activities of the association. This policy exists to ensure coordination
of fund raising activities among various components of the association.
Sections, committees, and other association units (except chapters) must
notify the Board of Directors of their fund raising plans. If the plan
is to raise more than $2,000, specific approval from the board is needed.
Between May and October 1, sections should not engage
in fund raising for the coming year's annual meeting. Postponing fund
raising until October 1, allows the NPC to carry out their efforts, which
benefit the association. This schedule also avoids confusion among donors.
Sections that raise money by selling advertising in their
newsletters do not need to notify the board or seek permission, because
advertising in newsletters was approved by the Board of Directors in December
Fund raising for amounts under $2,000
The association unit should send an informational statement
to its board liaison (or in the case of a section to the Section Council
chair) with copies to the treasurer and the director of financial and
administrative services. The statement should include the names of prospective
sponsors, the amount of the support requested, and a description of the
purpose for which funds will be raised.
Fund raising for amounts over $2,000
If the amount is over $2,000, the association unit should
request approval from the board prior to seeking or accepting (if unsolicited)
the donations. The unit should send its request to its board liaison (or
Section Council chair in the case of sections), with copies to MLA's treasurer
and the director of financial and administrative services. The request
should include the following information.
1. An indication that board approval is sought for fund
raising or for accepting outside funding (in the case of an unsolicited
2. The date when board approval is needed.
3. A description of the purpose for which the funds are
sought or accepted, with documentation on the importance and relevance
of the project or activity to MLA and the potential results of not funding
4. A list of the prospective sponsors or sources that
will be approached in the case of fund raising.
5. The total amount of outside funding that is to be
requested or accepted and a description of the time frame if relevant.
6. Evidence of the association's ability to carry out
the activity or project if funding is received.
7. If an activity involves future funding commitments,
the statement should describe long-range plans and possible sources of
future financial support.
After, approval is granted to seek or accept outside
funding, the association unit may proceed. All resulting agreements are
subject to board approval. As negotiations proceed, the association unit
must provide progress reports to its board liaison, (or in the case of
sections, Section Council chair), the treasurer, and the director of financial
and administrative services.
Board Action, December 1984
Board Action, December 1991
Board Action, September 1993