Hawaii-Pacific Chapter (HPCMLA)All Submitted Chapter Reports
Hawaii-Pacific Chapter (HPCMLA)This report covers the period from June 2003 to April 2004. Chapter chair is Alice Witkowski.
Goal 1. Recruitment, membership, and leadership in the profession.
Goal 2. Lifelong Learning
Objective: Extend the range of education programs for the HPCMLA membership.
Through two grants from PSRML, HPCMLA sponsored two MLA satellite teleconferences on "Reading between the Lines: Focusing on Health Information Literacy" on September 10, 2003 and "Roles and Essential Skills for the Expert Searcher" on March 10, 2004. The Hawaii Medical Library hosted the both teleconferences at the Queens Conference Center. The event was publicized to the public library communities as well as school libraries and hospital personnel. There were over twenty attendees from public, school, and medical libraries as well as health educators from hospital and private settings at both conferences.
On Saturday, February 28, 2004, chapter member Carolyn Ching AHIP, presented a two-hour hands-on session on "Introduction to Evidence-Based Medicine for Librarians." The workshop was held at the University of Hawaii Learning Resource Center for the John A. Burns School of Medicine. The workshop was well attended by both members and nonmembers.
The HPCMLA 2004 Annual Meeting was held on April 2, 2004, in Honolulu at the Queen's Conference Center. Mabel Trafford, chair-elect and program chair, arranged the all day program, which included presentations by Linda Watson, MLA past-president; Julie Kwan, PSRML library network Coordinator, and Alan Carr, PSRML Health information services coordinator.
Continuing Education Presentations:
"NLM Systems Update" by Julie Kwan and Alan Carr (1.5 MLA Contact Hours)
"Using NLM Resources to Find the Evidence" by Julie Kwan and Alan Carr
"Scholarly Communications" and "MLA Update" by Linda Watson
Goal 3. Advocacy
Objective. Help members to advocate their value to their institutions.
Goal 4. Creating and Communicating Our Knowledge
Membership is now receiving summaries of board meeting minutes via chapter email list.
Chapter Website development continues and now includes handouts from recent continuing education class on evidence-based medicine.
Three chapter libraries are now using the EFTS system for document delivery billing.
MOTION
This report is informational and requires no action by the Board of Directors.
Alice Witkowski
Chapter Chair
Hawaii Pacific Chapter, MLA
Chair: Alice Witkowski 06/03-05/04
Chair-Elect Program Chair: Mabel Trafford 06/03-05/04
Secretary Sarah Jansen 06/03-05/04
Treasurer Lisa Ann Matsumoto 06/03-05/04
Chapter Council Representative Tina Okamoto 06/03-05/06
Governmental Relations Liaison Tina Okamoto 06/03-05/06
Chapter Council Alternate Joy Graham 06/03-06/06
Continuing Education Chair Chris Sato 06/03-05/04
Credentialing Liaison Fran Smith 06/01-05/04
Membership Chair Linda Uchida 06/01-05/04
Nominating Chair Eric Nagamine 06/02-05/04
RAC Representative Laura Gerwitz 06/02-05/04
Bylaws Chair Alice Witkowski 06/03-05/04
Website Editor Eric Nagamine 06/02-05/04
Medical Library Group of Southern California and Arizona Chapter (MLGSCA)Summary
Alan Carr continued as president of MLGSCA. In March 2004, the following newly elected officers were announced for the 2004/05 year: Alice Kawakami, president-elect; Rebecca Birr, secretary; and Lisa Marks, treasurer-elect. Anne Prussing, UCSD Biomedical Library, was selected as the MLGSCA Nominee to the MLA Nominating Committee. The chapter implemented a transition to a calendar-year cycle for membership dues collection with an increase in annual dues from $25 to $35, and the annual membership drive was completed. The newsletter editors conducted a contest to rename the MLGSCA newsletter. Voting was conducted over a three-week period via a Web survey that blocked duplicate answers by the same respondent. The winning suggestion, MLGSCA Link, became effective with the January 2004 issue. Planning is well underway for the 2005 Joint Meeting between MLGSCA and NCNMLG, which will be held in Long Beach, CA, February 2-5, 2005.
MLA Goal #1: Recruitment, Membership, and Leadership in the Profession
The MLGSCA Professional Issues Committee (PIC) collaborated with other chapter committees and task forces to explore avenues and implement methods to recruit new members for the chapter; to encourage individuals to pursue careers in librarianship, especially health sciences librarianship; and to retain existing membership. The PIC chair serves on the MLGSCA Recruitment Task Force, which prepared its final report, which included criteria for administration of the MLGSCA Scholarship program by the chapter and ways to encourage potential health sciences librarians.
Sue Trombley, librarian at the Arizona Health Sciences Library, represented MLGSCA at a luncheon at the University of Arizona School of Information Resources and Library Science (SIRLS). The luncheon was part of the two-day orientation provided to new students. Sue distributed handouts about the MLGSCA scholarship and free student membership, as well as the MLA student email list and made contact with the SIRLS program manager, Susan Irwin.
Judy Kraemer represented MLGSCA at the California State University–Fullerton's School of Library and Information Science's Professional Association Day on Sunday, October 13, 2003. Judy made a presentation to the students interested in becoming medical librarians and signed students up for the free MLGSCA student membership, which includes a free Continuing Education/Program coupon, and the MLGSCA Mentor Program. She also advertised the MLGSCA $1,000 student scholarship. The PIC committee collaborated with the Membership Committee and Chapter Council to gather the materials. MLGSCA was represented at the "Career Fair for New Librarians" at the Fullerton Public Library on Sunday, April 25, 2004. This event was sponsored by the Orange County Chapter of REFORMA, SJSU SLIS, SJSU LISSTEN, California Librarians Black Caucus, LA CASIS, and SLA.
MLGSCA Link established a "Recruitment Corner" and summaries of these events have been or will be published in future issues of the newsletter. The spring issue featured some of the chapter's new student members, so that the membership will have more exposure to the new generation of health sciences librarians.
PIC compiled a list of contacts and program managers at the three area graduate schools to facilitate publicity about the chapters and its services for students. As MLGSCA begins to oversee the Scholarship Awards, these contacts can be notified of any publicity for the scholarships as well as other opportunities for graduate students.
The PIC publicized the MLA Mentoring Database and encouraged interested members to become part of the database, by publishing an article in MLGSCA Link and an announcement on the email list. The MLA Mentoring Database is used by PIC to find interested chapter members. The response needs to be improved in order to use the tool as a basis for finding mentors. The mentoring application mounted on the MLGSCA Website was revised. This application is used primarily by graduate students interested in finding a mentor. As a result of the career presentations, three graduate students requested and have been paired with mentors. In addition, one librarian interested in a career change to health sciences libraries was paired with a mentor.
The MLGSCA Awards Committee announced three winners of the Student Scholarship Awards for the 2003-2004 year, to students from the library schools of UCLA, University of Arizona, and San Jose State University/California State University, Fullerton.
The Public Relations Committee worked with the Membership and Professional Issues Committees to encourage library school students in the region to consider medical librarianship, to encourage medical librarians and library staff who do not belong to MLGSCA to join the association, and to urge library school faculty to promote medical librarianship to library school students.
MLGSCA's Chapter Council representative joined the Benchmarking Network Editorial Board in the role of Chapter Council's representative. The Editorial Board prepared for and worked to improve the Benchmarking questionnaire.
The Exchange Committee is completing a transition from paper exchange lists to a Web-based database and will work closely with MLA headquarters staff to improve the functionality of the database for nationwide use.
MLA Goal #2: Lifelong Learning
The Continuing Education/Program Committee promoted and extended various educational programs and continuing education opportunities for health sciences librarians. A fall satellite teleconference, "Reading Between the Lines: Focusing on Health Information Literacy," was sponsored by MLA on September 10. MLGSCA sponsored six sites.
The fall program was held October 2, 2003, on compensation and publishing issues related to health sciences librarians. The title of the program was "Hire and Higher: Library Compensation and Publishing Costs." Speakers were Mark Funk, head of collection development at Cornell University, and Pat Thibodeau, 2003-2004 MLA president. The spring program was offered on April 15, 2004, in California and on April 19, 2004, in Arizona and featured a three-unit CE course titled "Health Statistics: Navigating the Data."
MLGSCA sponsored one site for the MLA satellite teleconference "Roles and Essential Skills for the Expert Searcher" held on March 10, 2004. Additional sites were sponsored by PSRML.
MLA Goal #3: Advocacy
The Governmental Relations and Bylaws Committee Chair submitted articles to MLGSCA Link to apprise members of current information Websites and how to conduct a Capitol Hill visit. Issues critical to libraries and copyright were disseminated via the chapter's email list. Methods to respond to these issues and to voice concerns were included in messages. News of a Capitol Hill visit scheduled by MLA was passed on to members, urging them take part in visiting legislators and how to do this effectively.
The Electronic Information Resources Committee chair is working with the Membership Committee to create a secure electronic membership directory for the chapter.
The Public Relations Committee solicited advertisements from appropriate vendors for the newsletter and membership directory and worked with the Membership and Newsletter Committees to publish the ads.
MLA Goal 4: Creating and Communicating Our Knowledge
MLGSCA Goal: The MLGSCA Coupon Exchange manager supports members' use of advanced information technologies by helping promote and facilitate EFTS participation among MLGSCA members.
Objective met: Helped promote transition from coupon system to EFTS by disseminating EFTS information with coupon purchases/redemptions.
Objective met: Encouraged EFTS participation by members redeeming coupons.
Objective met: Facilitated EFTS membership by offering transitioning members the option of redemption checks made out to EFTS.
Objective: Evaluation of archives continued and some boxes were purged. Older archived materials will continued to be shifted to the History Division at the UCLA Darling Biomedical Library for processing, and as time permits all older materials will be transferred to UCLA's SRLF in waterproof containers. Irrelevant materials will be eliminated before transfer to the Medical Library Association.
The newsletter co-editors continued with enhancements to the newsletter and generally no longer distribute print copies. The chapter's email list was moved to the MLA server environment and the "Mailman" program.
MLA Goal 5: Building a Network of Partners
MLGSCA Goal: The MLGSCA Coupon Exchange manager promoted participation in a global network of members and partners by recruiting new and renewing members.
Objective met: Recruited new and renewing members via telephone/email as coupon/redemption orders are received.
Objective met: Operated the coupon exchange system as a value-added service for current members who are not yet ready to transition to EFTS.
The Finance Committee has been reviewing the MLGSCA Financial Plan and documents provided by the group's financial advisor to determine if the goals of the organization are being adequately addressed, and to evaluate expenditures, investment options, and contributions to MLGSCA's Endowment Fund.
This report is informational and requires no action from MLA.
Respectfully submitted, Lisa Marks, Public Relations Committee
Alan Carr, President
Ellen Aaronson, PSRML Representative
Marsha Kmec, President-elect & Archivist
Lydia Uribe, Web Editor
Craig Haynes, Past President
John Carney, Treasurer
Laurie Piccolotti, Secretary
Caroline Elman, ILL Coupon Manager
Russell Smith, Awards Committee
Chris Ewing, Electronic Information Resources Committee
Ellen Aaronson, Finance Committee
Betty Allanson, Governmental Relations/Bylaws Committee
Judy Bube, Judy Kraemer, Diana Lane, Joint Meeting Committee
Cinthya Ippoliti, Membership Committee
Christina Mayberry, Dominique Turnbow, Newsletter Committee
Irene Lovas, Professional Issues Committee
Mary Aldous, Research Committee
Melissa Just, Chapter Council Representative
Doreen Keough, Chapter Council Alternate
Evonda Copeland, Exchange Committee
Judy Kraemer, Interlibrary Loan Committee
Mid-Atlantic Chapter of the Medical Library Association (MAC)Priority 1: Advocate Our Value
Recognize and promote our value to our institutions, the health care enterprise,
and society.
a. Promote our value to health care and institutional leaders, health professionals,
and consumers.
The Honors and Awards Committee continued its program of recognizing chapter
officers and committee and task force members for their contributions. Additionally,
the committee awarded the Marguerite Abel Service Recognition Award, the One
Person Library Recognition Award, and the Mid-Atlantic Chapter (MAC) Librarian
of the Year Award on October 28, 2003, during the Quint Chapter meeting in Philadelphia,
PA.
Priority 2: Build Our Community
Ensure our enduring value through recruitment and retention of today's and tomorrow's
librarians and leaders.
The total number of MAC members is 138 as of March 2004.
a. Implement the action plans of task forces and committees to increase recruitment
into medical librarianship.
The Membership Committee organized a panel discussion and distributed brochures
specifically targeting library school students, encouraging them to consider
careers as health sciences librarians. A MAC chapter liaison has been appointed
to the MLA Professional Recruitment and Retention Committee, who, in this role,
will also serve as an ex officio member of the MAC Membership Committee.
The Professional Development Committee sent letters to regional library school deans to recruit a MAC student intern. An intern was selected from North Carolina and arrangements made for her to attend the Quint Chapter Meeting in October.
b. Use surveys, focus groups, and task forces to identify the major issues
for members and develop timely responses.
A survey was designed and distributed by the MAC Strategic Planning Task Force
to fifty-four current and past officers and committee chairs and ex officio
members (within the last five years) to investigate MAC's current organizational
structure in an effort to effectively respond to member expectations. The task
force will continue its work for another year, including developing recommendations
based on the survey results.
Priority 3: Encourage Lifelong Learning
Ensure that we remain vital and responsive to our environment and that our value
is recognized and sought well into the future by integrating new technical and
content expertise into our traditional skills.
a. Pursue new opportunities for strengthening and expanding the skills of our
members, through new educational programs identified by CORE and the CE Committee.
Seven academy counselors continue to be available throughout the year to offer
services to the MAC region. Academy counseling sessions are also provided at
the annual meeting to recruit and inform members.
Priority 4: Create a Professional Knowledgebase
Capture and share the value of our knowledge, experiences, and skills.
d. Encourage the sharing and exchange of members' collective knowledge and
expertise, in collaboration with peer organizations.
This year, MAC joined the New York-New Jersey, Philadelphia Regional, and Pittsburgh
Regional Chapters of MLA, and the Philadelphia Chapter of SLA, in a historic
five-chapter meeting. Collaborations, Partnerships, and Solutions: The QuintEssential
Conference was held on October 26-28, 2003, in Philadelphia, PA, with more than
450 attending.
Continuing education courses were selected from the top ten suggestions made by members from the five chapters. Two full-day and five half-day classes were offered on Sunday, including the topics teambuilding, copyright, consumer health information and low literacy clients, genetics and molecular biology for librarians, Web super searching, Web usability, and evidence-based medicine databases. Half-day classes were held on Tuesday including one on fund raising and another on creating a customized marketing plan.
More than thirty-two concurrent program sessions were offered in the areas of partnerships, new and expanded roles, marketing and communication, and electronic publishing and archiving, in addition to twenty poster presentations and twelve round table discussion topics. Other sessions included keynote speaker, Robert S. Martin, who talked about governmental collaborations and funding; dinner speaker, John Morreall, who spoke on the benefits of humor in the workplace; and a luncheon talk and Q & A session with MLA President Pat Thibodeau and SLA President Cynthia Hill.
Planning is underway for the 2004 annual meeting in Raleigh, NC, on October 13-16, which will be based on the theme, "The Sky's the Limit." The 2005 meeting will be held in Charlottesville, VA, on October 4-7. Preliminary discussions are also underway for a possible joint meeting in 2006 with the Southern Chapter in Atlanta, GA.
Chapter members continued to use the chapter newsletter (MAC Messages), email list, and Website as communication venues. The 2004 membership directory, which has been converted to electronic only format, with a PDF version for downloading, is now accessible via a password-protected site. MAC Messages, which is also undergoing a conversion process to online only with a PDF format for printing, was published six times this past year and made available in print and electronic formats. The Publications Committee will continue the process of evaluating the MAC communications tools.
Chapter Organization
The MAC Executive Board met on September 5, 2003, and February 6, 2004, in Durham, NC. Standing committees and task forces met in October 2003, at the Quint Chapter meeting in Philadelphia, PA, and during the Executive Board meeting on February 6, 2004, in Durham, NC.
The Nominating Committee presented a slate of candidates for chair, secretary, and nominee to the MLA Nominating Committee. New chapter officers were elected by the membership in September 2003, with the exception of the MLA nominee, which resulted in a tie. At the MAC business meeting in Philadelphia, PA, MAC members who were also MLA members voted to break the tie. Ballots were collected and counted and the winner announced at the end of the meeting.
MOTION
This report is informational and requires no action from the Board of Directors.
Beverly Murphy, Chair
Executive Board
Beverly Murphy, Chair
Ann Duesing, Chair-Elect, 2004 Program Committee Chair
Russet Hambrick, Immediate Past Chair, Nominating Committee Chair
Jean Siebert, Secretary
Jane Borland, Treasurer
Paula Raimondo, Chapter Council Representative
Julia Shaw-Kokot, Chapter Council Representative Alternate
Chapter Committees
Governmental Relations Committee, Inactive
Honors and Awards Committee, Kelly Near, Chair
Membership Committee, Cynthia Burke, Chair
Professional Development Committee, Holly Harden, Chair
Publications Committee, Jana Liebermann, Chair
MAC Web Editor, Adam Glazer
MAC Messages newsletter, Janice L. Mason, Editor
MACMLA-L Email List Owner, Inhye Son
Benchmarking Chapter Educator, Susan Craft
MAC Archivist, Diane McKenzie
MLA Committee Representatives
MLA Nominee to the MLA Nominating Committee, Gabe Rios
MAC Chapter Liaison to the MLA Recruitment and Retention Committee, Melanie
Norton
Midcontinental ChapterThis report covers April 2003 to March 2004.
Goal 1. Recruitment, Membership, and Leadership in the Profession
To promote recruitment, chapter members made presentations and contacts at various
locations within the region for two library science programs: University of
Missouri and Emporia State University.
Chapter brochure has been updated to aid in chapter and professional recruitment efforts.
Strategies have been implemented to recruit, recognize, and integrate new chapter
members including: personal contacts, automatic listserv access, and personal
features in MCMLA EXPRESS.
2003 Annual Chapter Memberships: 220 members, 21 new members.
2004 to date: 115 members, 11 new members.
MLA credentialing liaison informed members of career promotion material available via MLANET and encouraged members to view and use new mentoring resources.
At the 2003 Annual Meeting, Honors and Awards Committee presented Chapter Leadership Awards to: Brenda Pfannenstiel (Barbara McDowell Award for hospital librarianship), Katie Voss (Bernice Hetzner Award for academic health sciences librarianship), and Saundra Brenner (Outstanding Achievement Award).
Goal 2. Lifelong Learning
A collaborative meeting of MCMLA and the South Dakota Library Association, Creative
Partnering, was held in Sioux Falls, SD, October 15-17, 2003. Eighty-seven chapter
members registered for the meeting, which included sessions on customer service,
electronic resource sharing, MLA and NN/LM-MCR updates.
Continuing Education programs presented at the Annual Meeting were: "Consumer
Health: An Evidence Based Approach to Complementary and Alternative Medicine;"
"Teaching Adults: Is it Different?" "Copyright and Database Protection;"
"PDAs in Libraries and Health Care Settings;" "Research for Beginners:
Seven Steps to Success;" and "Teaching Evidence Based Practice."
Chapter members were surveyed winter 2004, via the listserv, to determine CE needs or interests for the 2005 annual meeting. The web-based survey reflected MLA health information science knowledge and skills. The top two areas of interest for the 57 responders are health information services and technology.
Goal 3. Advocacy
Governmental Relations Committee kept members informed of pertinent library-related
governmental issues via the Chapter listserv and updated the government contacts
Web page on the MCMLA Website.
Goal 4. Creating and Communicating Our Knowledge
Research Committee disseminated information to chapter members, regarding electronic
links to research posters and papers presented at MLA '03, information about
evidence-based librarianship, and tips on communicating research results using
posters and PowerPoint presentations.
Research Committee members are currently trialing the use of AOL IM chat to conduct virtual meetings and a journal club.
MLA Benchmarking initiative was introduced at the 2003 annual meeting and featured in the Winter 2004 MCMLA EPXRESS. Increased chapter participation is being encouraged. Thirty-six libraries in MCMLA region participated in the previous benchmarking survey.
Goal 5. Building a Network of Partners
MCMLA and the NN/LM-MCR have developed a strong working relationship that benefits
chapter members, health science professionals, and the communities served. Current
cooperation includes: shared use of the listserv; sponsoring awards for the
annual meeting speakers, research awards, and poster presentations, etc.
NN/LM-MCR staff led a discussion at the 2003 Annual Meeting regarding the demise of hospital libraries and librarians trends. The discussion generated ideas for action and strengthening the position of professionals in 2004 and beyond.
MOTION
This report is informational and requires no action by the Board of Directors.
Respectfully submitted by Lenora Kinzie, MCMLA Chapter Chair, 2003-2004.
Elected Chapter Officers 2003/2004
Chair: Lenora Kinzie
Chair-Elect: Kay Cimpl Wagner
Past Chair: Deb Ward
Secretary: Betsy Mueth
Chapter Council Representatives: Lisa Traditi, Marie Reidelbach
Appointees 2003/2004
Executive Secretary: Peggy Mullaly-Quijas
Web Master: Liz D'Antonio-Gan
Discussion List Owner: Whitney Davison-Turley
Archivist: Sue Fleming
Parliamentarian: Nancy Woelfl
MLA Benchmarking Liaison: Rosalind Dudden
MLA Credentialing Liaison: Anna Beth Crabtree
MLA Membership Committee Liaison: Stephanie Weldon
Annual Meeting Advisor: Rebecca Graves
2003 Meeting Planners: Kay Cimpl Wagner, Pat Hamilton
2004 Meeting Planners: Kelly Klinke, Peggy Mullaly-Quijas
2005 Meeting Planners: Joan Stoddart, Lynn Wilson
Photographer: Ken Oyer
Committee Chairs 2003/2004
Bylaws: Mary Helms
Education: Jean Sidwell
Governmental Relations: Susan Centner
Honors and Awards: Sarah Beck Kirby
Membership: Nancy Peterson
Nominating: Joan Stoddart
Publications: Amanda Enyeart
Research: Diane Johnson
New York-New Jersey Chapter (NY-NJ)This report covers the period October 2003 through March 2004 for the activities of the New York-New Jersey Chapter.
Professional Development
The chapter actively supports credentialing efforts by its members and has a credentialing liaison on the Executive Board.
The chapter actively supports MLA's Benchmarking Initiative by the continued work of our benchmarking liaison who consistently encourages chapter members to make use of report data and communicates updates and calls for new data via our email discussion list, Website, newsletter, and at chapter meetings.
The chapter will sponsor a spring dinner in early June which promotes networking among members.
At the request of NN/LM Region 1, the chapter cosponsored the MLA teleconference "Roles and Essential Skills for the Expert Searcher" on March 10, 2004.
Members Latrina Keith and Robb Mackes attended a reception sponsored by the New York Technical Services Librarians to promote networking with librarians from other library types and explain the work of medical librarians. Several library school students expressed interest in medical librarianship and asked questions about preparing for such a career.
A continuing education course titled "Introduction to Reference Sources in the History of the Health Sciences" will be taught by chapter member Patricia Gallagher. This is scheduled for Wednesday, April 19, 2004, from 9:30-1:30. Since May 2003, the chapter has sponsored a total of 62 hours of continuing education courses, 48 of which were held at the QuintEssential Meeting in Philadelphia in October.
Advocacy
The chapter supports the MLA Mentoring Initiative by providing information and a link from our Website to the Mentoring Database.
The chapter maintains a Professional Recognition Committee and supports and acknowledges its member's achievements through a "Kudos" column in the chapter newsletter and presents awards and honors to its members at the Annual Business Meeting.
Several chapter members attended a reception held by the New York Technical Services Librarians to network with librarians from other library types and to explain a bit about what medical librarians do.
Organization
The Archives Committee moved the chapter's archives from its previous location to the Columbia University Health Sciences Center. A part-time archivist was hired and is processing all materials and developing a maintenance plan. In addition, at the Chapter Business Meeting in October, the membership approved the Archives Committee's proposal to digitize the chapter's photo collection.
A Fiscal Policy Committee was reestablished to examine cChapter finances and accounting practices.
Research
The Professional Recognition Committee granted a full Research Award to Colleen Keneflick and Guillaume Van Moorsel for their research study: Measuring the intervention of librarian-facilitated consumer health informatics instruction in a mini-med school program: results of a four-year longitudinal study. A mid-year progress report is due in June 2004.
National Information Policy
The chapter has an active Advocacy Committee, whose members review the ongoing national and state legislation and pending legislation and bring these activities to the attention of chapter members through announcements posted to the chapter's email discussion list. Both New York and New Jersey legislation is monitored by the committee.
Information Technology
The Recruitment/Membership Committee, in conjunction with the Website Committee, completed a new electronic registration/renewal process for this year. Members may complete their renewal application online and pay their dues by utilizing the PayPal service.
The Recruitment/Membership Committee completed the creation of an electronic membership directory. The directory was published as a PDF and emailed to each member individually.
The Recruitment/Membership Committee completed the conversion of the membership database from d-Base into a new Access database.
MOTION
This report is informational and requires no action by the Board of Directors.
Respectfully submitted,
Robert T. Mackes
Chair, NY-NJ Chapter
15 April 2004
Chapter Officers:
Tracy Y. Allen, Board Member
Kristine Alpi, Board Member
Roberta Bronson-Fitzpatrick, Chapter Council Alternate
Luda E. Dolinsky, Treasurer
Richard L. Faraino, Past Chair
Patricia Gallagher, Board Member
Latrina Keith, Secretary
Robert T. Mackes, Chair
Andrea Markinson, Board Member
Barbara S. Reich, Chair-Elect
Patricia Tomasulo, Chapter Council Alternate Elect
George Wahlert, Chapter Council Representative
North Atlantic Health Sciences Libraries Chapter (NAHSL)Annual Report / May 2003-April 2004
Professional Development:
"Lighting the Future" was the theme of the 2003 Annual Meeting, held October 26-28 at the Sturbridge Host Hotel & Conference Center on Cedar Lake in Sturbridge, MA. Over 200 individuals including participants, vendors and speakers attended the three-day conference. Keynote speeches were delivered by John Halamka, CIO of Boston's CareGroup Health Network and Harvard Medical School, and Judy Foreman, syndicated health columnist of the Boston Globe. Pat Thibodeau, MLA president, and Mark Goldstein, NN/LM NER network coordinator, facilitated an open forum on scholarly publishing. Kent Smith, NLM deputy director, delivered the NLM update. Conference participants were also able to choose from three workshops on online medical publishing, creating a business plan, and/or change management.
The Continuing Education Committee offered seven classes, all which offered MLA CE credit. Classes included "Concepts in Renal Medicine" (the continuation of the successful "Concepts in…" series.), "Professional Presentations,""Data Detective: Finding the Jewels of Public Health Datasets,""PDAs and the Medical Librarian,""Licensing Electronic Resources," and a hands-on "Expert PubMed" class that was taught post-conference at the U Mass Medical School Lamar Soutter Library Computer Training Lab in nearby Worcester, MA.
Advocacy
NAHSL member Debbie Sibley received the NAHSL Achievement Award at this year's annual meeting. After serving NAHSL as conference chair 1998, chair 1998-1999, and Chapter Council representative, Debbie left the region this past spring for a new position at Thomas Jefferson University's Scott Memorial Library. As Debbie was unable to attend the NAHSL conference, she was presented the award by MLA President Pat Thibodeau at the "Quint Essential" five chapter meeting in Philadelphia. A certificate of recognition was also awarded to Association of Rhode Island Health Sciences Libraries (ARIHSL) in celebration of their 50th anniversary. ARIHSL is believed to be the oldest state health sciences library associations in the country.
NAHSL members Ralph Arcari (Lyman Maynard Stowe Library, U CONN Health Center) and Ed Donnald (Pyrtek Learning Center, Hartford Hospital) received the Thomson Scientific/Frank Bradway Rogers Information Advancement Award at MLA '03 in San Diego for their work in establishing the Electronic Funds Transfer System (EFTS). EFTS began in New England in the mid 1990s as a way to streamline document delivery charges. EFTS is now a nationally recognized entity culminating with the recent joining of the system by NLM.
In order to further advance the educational and networking opportunities available
to NAHSL membership, a subcommittee was formed to review the current scholarship
awards process and make recommendations for changes. Following the report on
this subcommittee, the Executive Board formally approved (a) the changing of
the name of the "Scholarship Committee" to the "Professional
Development" committee and (b) the initial funding of eight scholarship
awards for MLA-member inclusive registration or continuing education expenses
for MLA 2004 in Washington, DC. The Professional Development committee has also
been charged to (a) continued supporting scholarship awards to the NAHSL Annual
Meetings and (b) in tandem with recommendations from the Finance Committee,
award future scholarships like the above. The following NAHSL members have received
this first round of scholarship awards:
· Robin Devin, University of Rhode Island–Kingston
· Amy Frey, Hospital for Special Care, New Britain, CT
· Patty Kahn, Penobscot Bay Medical Center, Rockport, ME
· Lisa Palmer, University of Massachusetts Medical School–Worcester
· Mary Piorun, University of Massachusetts Medical School–Worcester
· Alice Reed, Exeter Hospital, Exeter, NH
· Brenda Wong, Johnson Memorial Hospital, Stafford Springs, CT
Organization
There are 132 current (2004 new and renewal-to-date) members of the North Atlantic Health Sciences Libraries Chapter.
No specific actions beyond the election of new officers (see below) were taken at the Annual Business Meeting, held on Monday, October 27, 2003.
Current assets of the organization (per the 3/1/04 treasurer's report) are $96,205.
Since May of 2003, the Executive Board has met on June 6, September 5, December 5, and March 5 at the NN/LM NER offices in Shrewsbury, MA. A brief meeting was also held at the annual meeting on 10/27. An online meeting and subsequent vote was held online pursuant to the scholarship activity mentioned above.
The 2004 Annual Meeting "Sea Change: Riding the Tides" is scheduled to be held on October 3-5, 2004, at Sebasco Harbor Estates, MEe. Program highlights to date include keynote presentations from T. Scott Plutchak, director of the Lister Hill Library of the Health Sciences University of Alabama–Birmingham, and editor, Journal of the Medical Library Association, and Sue Stableford, director of the Maine AHEC Health Literacy Center at the University of New England in Biddeford, ME. A panel discussion with novelists will also take place. They will discuss the role that the health sciences library plays for them in the development of medical thrillers and mysteries. The 2005 Annual Meeting (dates not yet published) will be held in Providence, RI.
Research
Evelyn Breck Morgen, Connecticut Association of Health Sciences Libraries (CAHSL) representative to the Executive Board, undertook a study to explore virtual reference services in the region and the role that NAHSL might play in such an initiative. A preliminary meeting of interested parties was held at the University of Massachusetts Medical School in the spring. While some of the academic and resource libraries expressed interest in pursuing such a venture on the regional level, primary access libraries felt that this type of project at the current time might produce a negative impact on staffing and resource budgets. Another potential problem was in the type of patrons each participating institution was prepared to handle (i.e., questions from consumer health patrons). This project was tabled at the NAHSL level for the present time, while these issues continue to be explored.
Information Technology
PayPal® continues to be used for collecting membership dues and registration fees. The registration committee for Conference '04 is exploring another online service that could streamline the registration process by having registration forms and fee collection occur at the same site.
The NN/LM NER continues to host the NAHSL Website, NAHSL-L discussion list, and the NAHSL-EXEC discussion list.
MOTION
This report is informational and requires no action from the Board of Directors.
Respectfully submitted,
Len Levin, AHIP
Chair 2003-2004
North Atlantic Health Sciences Libraries, a chapter of the Medical Library Association
Elected Officers:
Len Levin, Chair
Edward Donnald, Past Chair
Katherine Brunjes, Chair-Elect
Fran Becker, Treasurer
Happy Copley, Secretary
Shirley Gronholm, Chapter Council Representative
Evelyn Breck Morgen, Chapter Council Alternate
Committee Chairs:
Carole Foxman, Archives
Patricia Kahn, Bylaws
Katherine Brunjes, Conference 2004
Ruthann Gildea & Janet Crager, Conference 2005
Joan Yanicke, Credentialing
Andrew Dzaugis, Education
Lida Douglas, Electronic Communications
Fran Becker, Finance
Barbara Ingrassia, Governmental Relations
Jill Livingston, Marketing
Penny Glassman, Membership
Janet Cowen, Program
Javier Crespo, RML Representative
Happy Copley, Scholarship
State Representatives:
Janet Crager, ARIHSL (Rhode Island)
Evelyn Breck Morgen, CAHSL (Connecticut)
Claire LaForce, NH/VT
Janet Cowen, HSLIC (Maine)
Cindy Hutchison, MAHSLIN (Massachusetts)
Northern California & Nevada Medical Library Group (NCNMLG)Goal 1: Professional Development
Goal 2: Advocacy
Goal 3 Organization
Goal 4 Research
MOTION
This report is informational and requires no action by the Board of Directors
Lisa Lott Jerant- Chair
Officers
Rebecca Davis - Chair-Elect
Sara Pimental - Past-Chair
Kristi Wessenberg - Nominating Committee Chair
Bev Taugher - Nominating Committee Member
Annette Osenga - Treasurer
Doris Hayashikawa - Secretary
Candace Walker - Council Representative
Carolyn Fishel - Council Alternative
Julia Kochi - MLA Nominating Committee
Committee Chairs
Keir Reavie - Archivist
Terri Malmgren- Awards & Honors
Heidi Heilemann - Bylaws
Carolyn Fishel- Continuing
Anne Shew - Credentialing Liaison
Lisa Wallis - Documentation/Electronic Resources
Ron Schultz - Journal Exchange
Barbara Ryken - Government Relations
David Brown - ILL/Coupons
Rebecca Davis - Joint Meeting, 2004
Ysabel Bertolucci - Long Range Planning Hospital Representative
Dorri Slutsker - Long Range Planning Corporate Representative
Gail Yokote - Long Range Planning Academic Representative
Roger Brudno - Membership Cochair
Karen Halverson - Membership Cochair
Lynn Van Houten - MLA Benchmarking Liaison
Min-Lin Fang - Newsletter
Laurie Bagley - Nominating Committee
Elyse Eisner - Paraprofessional Representative
Nancy Mangum - Programs Cochair
Eve Melton - Programs Cochair
Peggy Tahir - PSRML Representative
Cathy LeGrand - Public Relations
Terry Henner - Research
Pacific Northwest Chaper (PNC)The Pacific Northwest Chapter covers the largest geographic area of any chapter, and includes the states of Washington, Oregon, Idaho, Montana, Alaska, and the provinces of Alberta and British Columbia. Electronic communication, collaboration, and networking are crucial to our chapter. The following activities support MLA's Strategic Plan and Priorities, as well as our chapter MAP.
Goal: Recruitment, Membership, and Leadership in the Profession and Organization
A mentoring/recruitment committee is being formed, and a mentoring page will
be created that will be linked from the PNC/MLA Website. A task force will develop
a proposal for a reduced annual membership fee of $10 to encourage library school
students to enter the field of health sciences librarianship. PNC is also offering
a scholarship for a library school student to attend the annual chapter meeting.
PNC Bylaws were updated and approved by the membership written vote in December.
Goal: Lifelong Learning
"Gold Rush: the Information Frontier" was the theme of the first ever Joint Meeting of the Northern California and Nevada Medical Library Group (NCNMLG), the Medical Library Group of Southern California and Arizona (MLGSCA), and the Pacific Northwest Chapter of MLA (PNC/MLA). This meeting was held January 28-31, in Sacramento, CA. The NN/LM Pacific Southwest Region sponsored an all-day symposium on health literacy. Six CE classes, chosen on basis of CE surveys from all three chapters, were held. The topics were: PDAs, immunology, marketing, Google and beyond, creating surveys using Survey Monkey, and designing Web-based courses.
In lieu of PNC's annual fall meeting, PNC held a CE Day, October 17-18, in Seattle. Two CE courses were held: "The Basics of Electronic Delivery" and "Using Camtasia to Create Digital Video Demonstrations." Nineteen members attended the electronic delivery class and eight for the Camtasia course.
Goal: Advocacy
A 2002 Automation/Technology Committee survey that identified electronic document delivery as a regional priority was the impetus for development of the above mentioned fall CE class. This survey was also part of the justification for the NN/LM PNR's new Electronic Document Delivery Awards. Proposals from six libraries for equipment and software were funded in 2003, and funding to include additional libraries has been requested for 2004.
Goal: Creating and Communicating Our Knowledge
PNC has purchased a group subscription to Survey Monkey. This Web-based software program is available for use by all PNC members for conducting their own surveys. A survey-designing class, using Survey Monkey, has been taught in several locations, including Portland and in Sacramento. Chapter members are successfully using this tool to conduct surveys within their own institutions.
The PNC Website is being redesigned and expanded, with added links to MLA and
more PNC Committee Web pages.
Goal: Building a Network of Partners
The Group Purchasing Committee is collaborating with the Washington Medical Librarians Association (WMLA) to offer affordable online full-text journal access via a group subscription package to libraries in 5 states and 1 province. This year nearly 50 institutions have access to more than 225 electronic journals. Participants include large and small urban and rural hospitals, academic and research libraries of varying sizes and type, and a provincial health care agency. WMLA has asked PNC to assume management for current and future consortia purchases and institutional chapter membership is one option that is being explored. PNC members will be surveyed for their present consortia contract involvement and future needs.
A tri-chapter joint meeting was held in Sacramento in 2004, and discussion is underway regarding a future multi-chapter meeting.
This report is informational and requires no action by the MLA Board of Directors.
Respectfully submitted, Vicki Croft, PNC Chapter Chair, April 7, 2004
Chapter Officers 2004
Chair: Vicki Croft
Chair-Elect: Kathy Martin
Past Chair: Peggy Baldwin
Recording Secretary: Susan Barnes
Treasurer: Heidi Sue Adams
Membership Secretary: Ann Girling
Chapter Council Representatives: Patrice O'Donovan, Dolores Judkins
Archivist: Janet Schnall
Newsletter Editor: Kathy Murray
Web Editor: Leilani St. Anna
Committee Chairs 2004
Annual Meeting: Robin Braun
Technology: Susan Barnes
Bylaws: Jan Schueller
Governmental Relations: Bob Richart
Group Purchasing: Pamela Murray, Cheryl Goodwin
Mentoring and Recruitment: Dolores Judkins
MLA/Credentialing Liaison: Terry Jankowski
Nominating/Elections: Peggy Baldwin
Professional Development: Maryanne Blake
Philadelphia Regional ChapterThis report covers the period between April 2003 and March 2004. There are 100 chapter members.
GOAL 1: RECRUITMENT, MEMBERSHIP AND LEADERSHIP IN THE PROFESSION
Recognition. The chapter will be honoring member achievements by presenting the following awards at the Annual Business Meeting on April 29, 2003: Certificate of Appreciation, Chapter Achievement Award, Grant Program for Post-Masters Students, the Randy Brenner Consumer Health Award, and the Beatrice Davis Education Award. The names of award winners will be available on the Web (http://www.mlaphil.org/awards.html).
Recruitment. For 2003, there was 12% increase in chapter membership to 181. However, there was a significant drop in membership for 2004 to 100 members. The 2003 membership spike could be attributed to offering chapter members reduced rates for attending the QuintEssential Conference. The Membership Committee attended an annual professional association membership meeting at Drexel University on January 29, 2004. The committee members explained about our association and used the forum to recruit new members. A similar offer has been made to Clarion University of Pennsylvania, which is now offering MSLS courses in two locations within the chapter boundaries. No response was received, but the chapter chair will follow up with this offer.
Mentoring. There are currently three chapter members are registered as mentors in the MLA Mentoring Database. Brad Long was recently contacted by someone outside the chapter to provide PDA mentoring.
National Participation. Jo-Ann Babish is serving on the National Program Committee for the upcoming meeting in Washington, DC. Anne Seymour received a nomination for the MLA Nominating Committee, however she was not elected. Christine Chastain-Warheit will be receiving MLA's Lois Ann Colaianni Award for Excellence and Achievement in Hospital Librarianship at the national meeting.
GOAL 2: LIFELONG LEARNING
Continuing Education. A variety of continuing education courses were offered at the QuintEssential Conference. The list of courses is available on the conference Website (http://www.quintmeeting.org/ce.html). The MLA health literacy teleconference was held on November 7, 2003. The MLA expert sdearching teleconference was held on March 10, 2004, while two advanced PubMed training sessions were offered on March 21 and 22, 2004. These courses were taught by an instructor from our RML. A Chapter program from November 2002, Communicating with Physicians: For Librarians, will be offered as a continuing education course at MLA '04 in Washington, DC.
Programming. A variety of programs were offered at the QuintEssential Conference. The list of programs is available on the conference Website (http://www.quintmeeting.org/program.html). A roundtable program was held on February 26, 2004. Three topics were discussed: "PDAs and Other Handheld Devices - Who's Using Them and How,""Communicating With Generation Y - Reaching Our Younger Users Effectively," and "Serials Solutions, SFX, Virtual Reference - The Use and Impact of New Electronic Tools." Charles W. Fetrow will speak at the Annual Dinner Meeting on April 29. His talk is titled "Dietary Supplements: Realties vs. Myths."
GOAL 3: ADVOCACY
Promotion. A drawing was held for a free membership to MLA by the membership chair on November 24, 2003. It was drawn from the names of all chapter members in good standing. The winner was Sheila Logan-Wyner.
Communication. The chapter's newsletter, the Chronicle, keeps members informed, as does the Chapter email list and Website.
Cooperation. On October 26-28, 2003, the chapter cosponsored a Quintessential Conference in Philadelphia, PA. Three other MLA chapters (Middle-Atlantic, New York-New Jersey, and Pittsburgh Regional), and one SLA chapter (Philadelphia) also cosponsored the event. The chapter had many members serving on various committees that worked hard in the planning this conference.
GOAL 4: CREATING AND COMMUNICATING OUR KNOWLEDGE
Web Development. The chapter Website added features such as board member photographs. We are attempting to streamline the membership update process, so that when there is a change in information in our member database it will also update our online directory. Additionally, the chapter Web editor updated a majority of the QuintEssential Conference Website as the conference developed (http://www.quitmeeting.org).
Publishing. The Chronicle is published three times a year, and the Communication Committee actively solicits articles from chapter members. Also, Brad Long has been contacted by the MLA Books Panel to inquire about developing his "Communicating with Physicians for Librarians" continuing education course into a Quick Guide. A submitted book proposal is pending.
GOAL 5: BUILDING A NETWORK OF PARTNERS
Other Chapters. The chapter cosponsored the QuintEssential Conference with three other MLA Chapters (Middle-Atlantic, New York/New Jersey, and Pittsburgh Regional) and one SLA chapter (Philadelphia).
Other Organizations. The chapter chair participated in a panel discussion at an American Medical Writers Association, Delaware Valley Chapter Freelance Workshop, on January 17, 2004.
Support of Other Institutions. The chapter chair was consulted by the library director of the Dover (DE) Public Library about contracting for a consumer health librarian position. The position has been provided through the Delaware Academy of Medicine and funded through state tobacco money.
MOTION
This report is informational and requires no action by the Board of Directors.
Chapter Officers:
Chair: Bradley A. Long
Chair-Elect: Lenore Hardy
Treasurer: Stephanie Ferretti
Secretary: Melanie Cedrone
Council Representative: Susan Couch
Council Alternate: Marion C. Chayes
Submitted by Bradley A. Long
Pittsburgh Regional ChapterThis report covers the period from March 2003 to March 2004. Barbara Folb is the chapter chair.
Goal 1: Professional Development
Professional development and local educational opportunities are the primary goal of the chapter. The following events were either sponsored by the chapter or promoted through the chapter's email discussion list and newsletter.
Goal 2: Organization
The chapter is committed to ensuring continuity, organizational memory, and communication with members. To support this goal the chapter:
Goal 3: Build Our Community
We are building our community through membership promotion and outreach to library students interested in medical librarianship by:
Respectfully submitted,
Barbara Folb
Chapter Chair Pittsburgh Regional Chapter MLA
MOTION
This report is informational and requires no action by the Board of Directors.
Barbara Folb, Chair (2003-2004)
Christine Dietrick, Chair-Elect (2003-2004)
David Brennan, Treasurer/Membership Chair (2002-2004)
Deborah Downey, Secretary (2003-2005)
Ellen Detlefsen, Council Representative (2001-2004)
Terrie Wheeler, Council Alternate (2001-2004)
Bette Rembert, Continuing Education Chair
Nancy Spears, Governmental Relations Committee Liaison
Alice Kuller, Bylaws Committee Chair
Linda Hartman, Credentialing Committee Liaison
Carrie Everstine, Archives Committee Chair
David Nolfi, Newsletter Editor
David Brennan, Website Editor
South Central Chapter (SCC)This report covers the period from March 2003 to February 2004. The South Central Chapter has 303 members, most of them in Arkansas, Louisiana, New Mexico, Oklahoma, and Texas.
Goal I. Professional Development
The Awards and Scholarship Committee has awarded a total of four Postell Professional Development Awards for a total of $813.85. These monies allow chapter members to attend classes or seminars for professional development.
The CE, Program, and Local Arrangements Ccommittees have planned the annual 2003 meeting. Preregistration packets were sent out in August for the October meeting in Shreveport. There will be six CE courses, twelve contributed papers, nineteen posters, and six sharing sessions to provide a stimulating professional and educational environment at the annual meeting.
The Credentialing Committee has continued sending letters of congratulations to new and renewing academy members. A sharing session, "Getting Hip to AHIP: The Academy of Health Information Professionals" will be presented at the annual meeting.
The Fund Raising Committee had a very successful year including both the Armadillo Accolades as well as the Armadillo pins sold at the San Diego MLA '03 meeting.
An invitation for the 2004 meeting in Houston, TX, has been accepted, and the 2005 meeting will be hosted in Little Rock, AR.
Goal II. Advocacy
The Membership Committee and database manager have designed an online membership brochure to help promote SCC awareness. In addition to the online brochure, the group with help from the SCC treasurer have established an online PayPal account for the collection of SCC membership dues.
The Program Committee has planned an outstanding program for the annual meeting in Shreveport including guest speakers Carol Tenopir ("Journal Reading Patterns of Medical Faculty in a Digital Age"), Tracey Conway (sharing her personal story of suffering a heart attack during a live performance), Donna Flake ("Consumer Health Libraries in Action"), and Dixie Jones ("Ethics in Hospital Librarianship").
Goal III. Organization
The Bylaws Committee has made significant changes to the bylaws and they will
be presented at the annual meeting. The past president, Millie Moore has completed
updates to the Chapter Procedure Manual, which gives guidance to SCC officers
and committee chairs.
The treasurer and Finance Committee continues to monitor chapter's budget and
financial affairs. An outside CPA in Houston completed an annual audit. The
Nominating Committee has prepared a slate of officers and ballots have been
mailed and returned.
Goal IV. Research
The Research and Awards and Scholarships Committees will work together at the annual meeting to evaluate and present awards to the qualifying research papers and posters. Winners will receive a certificate as well as a monetary award, given to SCC by a grant from SCAMEL. This joint SCAMEL and SCC effort will continue to promote research within the chapter.
Goal V. National Information Policy
The Government Relations Committee continues to monitor legislative activities in all five states. Alerts are sent out to members with pending legislative issues.
Goal VI. Information Technology
All committees have used email as the primary means of communication. The SCC Website is maintained and updated with all significant SCC Information. Annual meeting information continues to be made available through the Website. The "members only" page allows members to access the SCC Directory.
Other.
The Armadillo Ball, traditionally held and primarily sponsored by SCAMEL was held Monday, May 5, 2003, at MLA '03 in San Diego.
The president contributed four articles to the SCC Connection.
MOTION
This report is informational and requires no action by the Executive Board.
Respectfully submitted,
Linné Girouard
President
Chapter Officers 2003 and Chapter Advisory Council 2003
President: Linné Girouard
President-Elect: Susan Gerding Bader
Past President: Millie Moore
Secretary: Susan Steelman
Treasurer: Regina Lee
MLA Chapter Council Representative: Teresa Knott
MLA Chapter Council Representative Alternate: Sarah Morley
Hospital Library Section President: Kathy Hoffman
Awards & Scholarships: Julie Schiavo
Bylaws: Marlene Bishop
Communications: Margaret Peloquin
Continuing Education: Cathy Rhodes
Credentialing : Elaine Johnston
Finance: Millie Moore
Fund Raising : Dan Burgard
Government Relations: Marilyn Goff
Local Arrangements : Kay Gammill
Membership: Beatrice Varman
Nominating: Millie Moore
Program: Marianne Comegys
Research: Martha Harris
MLA Nominating Committee Nominee: Kathy Hoffman
Southern Chapter (SC/MLA)The following report relates the activities of the Southern Chapter of the Medical Library Association to the Strategic Plan of the MLA. This report covers the period from May, 2003, to April, 2004.
GOAL 1. Recruitment, Membership, Leadership
In 2003, the chapter had 339 members (37 are new members, 15 are honorary members). The Membership Committee–Brenda Green, chair—is coordinating the 2004 membership drive, personally contacting each new member as they join. The Public Relations Committee—Laura Kane, chair— is pursuing exhibiting at high school and library school career fairs; they provided external links on recruiting for the chapter Web page. Our Research Committee provides research mentors. At our 2003 annual conference, the Mentoring Breakfast offered opportunities for mentoring in the areas of publications and presentations; poolside chats explored fellowship opportunities; invited speakers examined leadership qualities. We were awarded the first Chapter-Level Leadership Education Challenge Grant by the Leadership and Management Section/MLA and will use it to fund an all day leadership workshop, presented by Pat Wagner, during our 2004 annual conference.
GOAL 2. Lifelong Learning
53rd Annual Meeting: The theme for our annual conference in Coral Gables on October 9-13, 2003, "Coming About: Designs for the Future, Reflections from the Past," was selected to invite attendees to build upon past experiences while exploring new opportunities. Registrations included 197 individuals and 27 vendors. 15 posters, coordinated by Jan Haley, and 24 contributed papers, coordinated by Lynn Dennison, were presented. The Professional Development Committee, chaired by Jan Orick, arranged 6 education courses with 88 registrants. General session presenters were Henry Lemkau, director of the University of Miami School of Medicine Library who spoke on "HMS Medical Library: Where We Were, Where We Are, Where We Are Going." Robert G. Brooks, associate dean for health affairs, Florida State University College of Medicine, spoke on "Bioterrorism: No Safe Harbor." Barbara Shearer, director of Florida State University College of Medicine Health Sciences Library, moderated a panel discussion: "Steering a Course Through Uncharted Waters: Creating New Academic Medical Libraries from 1971 to 'Aught 1." Raymond Santiago, director of Miami-Dade Public Library System, spoke on "Navigating the Library through the Political Waves," and Steven G. Ullman, vice provost, University of Miami, spoke on "SOS: Is It Time for the Health Care System to be Thrown Overboard?" Janice Kelley presented the NNLM update. In spite of the heat, poolside chats, coordinated by Diane Rourke, were extremely popular and the number one rated request for carryover to next year's program. The chats provided opportunities for informal discussions of 8 current topics with 20 facilitators. MLA President Pat Thibodeau presented the MLA Update and assisted with the facilitation of a poolside chat. Pat obviously enjoyed her time with us and commented that "my favorite presentation was by Raymond Santiago, director of the Miami Dade Library System. This charismatic speaker gave participants insight into the continual politics of libraries and shared his advice for librarians in how to work within the politics of their environment. The First Time Attendee Scholarship was awarded to Michael Lindsay; the Martha Watkins Scholarships to Thomas Hill and Susan Ebbinghouse. Sandra Franklin, credentialing liaison, provided academy counseling for members at the annual conference and throughout the year. Jan Orick, our current credentialing liaison, reports that as of January, 2004, the chapter has 153 members in the academy, 84 at the distinguished level. The 2004 Program Committee—Sandra Franklin, chair—and Local Arrangements Committee—Ada Seltzer and Virginia Segrest, cochairs—are planning our next conference in Biloxi, October 21-25, with the theme "Up the Ante: Connect, Collaborate, and Communicate." The Professional Development Committee—Karen Dahlen, chair—is investigating continuing education courses. Our 2005 conference will be held in Puerto Rico.
GOAL 3. Advocacy
At our 2003 Business Meeting, retiring members Ardis Haaland, Kay Harwood, Mary Lillian Randle, Fred Roper, Neeta Shaw, Jack Smith, and Marley Soper were recognized. A Special Service Award was presented to Linda Flavin, the Hospital Librarian of the Year Award to Tracy Powell, and the Academic Librarian of the Year Award to Rick Wallace. Lee Huntley, CEO, Baptist Hospital of Miami spoke at the Hospital Library Luncheon telling us how hospital administrators use/perceive the library and its services in their organization. The Public Relations Committee sent press releases to local newspapers and letters to CEOs regarding honors and accomplishments of chapter members.
GOAL 4. Creating and Communicating Our Knowledge
Linda Garr Markwell, benchmarking educator, held an update session during the
conference, informing us of the practical value of benchmarking as Ysabel Bertolluci
and our own Kay Terrell received substantial budget increases presented after
presenting the data to their administrators. Linda is actively soliciting participation
in the current round of data entry with a goal of 100 chapter participants.
The Research Committee inaugurated an awards program for research papers and
posters presented at the chapter's annual meeting in Coral Gables, awarding
$850 to papers: First Place: Danny O'Neal, Linda Musante, "Setting a Course
for the Maiden Voyage: Measuring the Effect of a Library Training Module on
First Year Medical Students," and Second Place - Shannon Mueller, Peggy
Westlake, Nunzia B. Giuse, "Rethinking Selective Dissemination of Information
(SDI) Service in the Digital Age." Research Poster Awards were awarded
to: First Place - Cheryl Rae Dee, Marilyn Teolis, Andrew Todd, "Multi-state
Study of Health Professionals' Use of the Personal Digital Assistant,"
Second Place - Judy Burnham, Dennis Fell, "Citation Analysis of Complementary
Alternative Medicine in Physical Therapy," and Third Place - Karen Roth,
Thomas Hill, "Comparison of Delivery Methods Used for Article Requests
in Two Hospital Library Settings." Priscilla Stephenson, chair, updated
the manual, which is now posted on the Web. Clista Clanton and Justin Robertson
were appointed as coeditors of the Southern Expressions newsletter and have
updated the design. There are 333 subscribers to SOCHAP-L with 417 messages,
Nell Williams, list owner. Web editor Taneya Koonce, coordinated the the Website
transfer from the Vanderbilt University's Web domain to MLANET in March 2004.
GOAL 5. Building a Network of Partners
The Governmental Relations Committee posted alerts of interest to SOCHAP-L; chair Rozalynd McConnaughy updated the manual, which is now on our Website. A needs assessment, conducted in the fall of 2003, provided valuable information to committee chairs regarding member's needs and concerns.
MOTION
This report is informational and requires no action by the MLA Board of Directors.
Submitted by:
Chapter Chair, Mary Fran Prottsman, Fort Rucker, AL
Chair-Elect, Sandra Franklin, Atlanta, GA
Secretary-Treasurer, Pam Neumann, Jacksonville, FL
Chapter Council Representative, Jan LaBeause, Macon, GA
Alternate Council Representative, Danny O'Neal, Tampa, FL
Upstate New York/Ontario Chapter (UNYOC)
Professional Development:
The 39th annual UNYOC meeting, "Climbing the Peaks, Exploring the Deep"
was held at Fort William Henry in Lake George, NY, on October 8-10, 2003. Fifty-two
members attended.
The 40th annual meeting will be held at the Delta Hotel Downtown in Ottawa, Canada, on October 13-15, 2004 and will be cohosted by the Canadian Health Library Association.
One CE course was offered at the annual meeting, and one was cancelled due to illness of an instructor. The course offered was, "Running with the Squirrels: Providing Library Service to Hospital Administrators." The keynote speaker for the meeting was John Karat of the IBM T. J. Watson Research Center in Hawthorne, NY. He spoke on human-computer interaction.
UNYOC chapter continuing education chair, Jeanette Smithee, with the assistance of the chair, pPast chair and conference chair applied for the MLA Chapter Level Leadership Education Challenge Grant and submitted a proposal for the 2004 conference to be held in Ottawa. The course selected was "Recreating Services with New Technologies: Service Strategies for the New Millennium," taught by Jane Dysart and Stephen Abram of Toronto. UNYOC was not selected as a recipient of this grant.
The Continuing Education Committee approved and will cosponsor the CE course, "PDAs in Medical Libraries" with Evelyn Breck Morgan. It will be presented on June 11, 2004.
The MLA teleconference "Role and Essential Skills for the Expert Searcher" was scheduled for March 10, 2004. There are six sites that will be viewing locations in the UNYOC area. They are: Albany VA Medical Center in Albany, McMaster University in Hamilton, Miner Medical Library in Rochester, New York Medical College in Valhalla, SUNY Buffalo in Buffalo, and SUNY Upstate Medical University in Syracuse.
Advocacy:
Elizabeth Irish was the recipient of the 2003 Service Recognition Award.
Those who have been members of UNYOC for 5, 10, 20, and 25 years were recognized with certificates.
UNYOC acknowledged the passing of Katie Nesbitt, a longtime, active member of the organization. She served in many positions on the executive board and was chair 1990/1991.
Organization:
The 2003 budget total balance was $20,885.81. Our revenue for the year was $17,960.00, and our expenses were $18,258.00, a slight deficit due to several purchases that are to be used for several years such as UNYOC logo pins. The sales will eventually make up the deficit. Janice Pividor was elected to a full term as tTreasurer.
Our government relations chair, Warren Hawkes, has been very actively promoting library issues in Albany and is working toward the restoration of funding for libraries in the New York State budget.
Elizabeth Irish and Tom Flemming advocated academy membership at the annual conference with "AHIP AID" and answered questions about membership.
Information Technology:
Continued to publish our UNYOC newsletter electronically, with Judy Mullens as editor.
The UNYOC-L email list, coordinated by Amanda Start continues to grow. We have 178 subscribers and in 2003 generated 219 messages.
Web editor Pan White continues to update the Website (http://unyoc.org).
Respectfully Submitted,
Sue Ben-Dor
Chair
MOTION
This report is informational and requires no action by the Board of Directors.
UNYOC Officers:
Chair: Sue Ben-Dor
Chair-Elect: Vacant
Past Chair- Jeffrey M. Garvey
Secretary - Cynthia Bertuca
Treasurer - Janice Pividor
Member-At -Large - Angela Dixon
Member-At-Large - Sherry Hartman
Member-At-Large - Elyse Pike
Chapter Council Representative - Pamela White
Chapter Council Alternative - Kay Root
Archivist - Amy Gishe Lyons
Conference Planning Chair - Margrete Falls
Continuing Education Chair - Jeanette Smithee
Government Relations Chair - Warren Hawkes
Membership Chair - Halyna Korhun
Newsletter Editor, Judith F. Mullens
Parliamentarian - Joanne Jahr
UNYOC-L Coordinator - Amanda Start
Website Coordinator - Pamela White
Credentialing Liaison - Elizabeth Irish